Admin Assistant

2 weeks ago

Singapore JLL Full time

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Assist the Building Manager and Technical Executive in the day-to-day administrative duties.
Coordinate with the SO Rep on events setup and logistic support including the reservation of car park lots and vehicle clearance
As part of the Company Emergency Response Team (CERT) as and when required.
Assist in consolidation and reporting of FM spend under the responsibility off JLL
Ensure site documentations and filling are in order
Handle general administrative works for HDB sites
Manage and maintain proper records of site information and register of tenants’ particulars and information
Verify invoices for works completed and goods received.
Work with HQ finance and site team in vendor invoices processing
Administrate tenants air-con extension billing (if required)
Issuance of Purchase Order to vendors through HDB system
Assist with tenants communications, preparation of circulars and managing of tenants correspondences
Handles events request and coordinate team standby
Manage and maintain proper records of site information and register of tenants’ particulars and information
Co-ordinate, carry out and attend to promotional activities such as gift redemption, etc
Track tenants arrears, follow up with tenants on arrears payment as well as update arrears report
Any other duties as and when assigned
What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

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