Front Desk Executive

3 days ago


Punggol, Singapore GIIS SINGAPORE Full time

**KEY RESPONSIBILITIES**

Contribute to the provision of quality services by providing administrative support for a team of professionals, in accordance with the organization’s office routines and procedures.

**Functional**
- Perform day-to-day administrative duties for the Front Office, including but not limited to:

- Receive, sort and distribute all incoming or outgoing mails/ couriers
- Takes and passes on messages, determines when an issue is urgent and expedites a response
- Perform front desk reception duties such as answering / transferring phone calls and attending to walk-in visitors
- Manage telephone voice messages and incoming fax
- Resolve day-to-day queries from visitors, students, staff and vendors
- Keep track of record books and room keys to ensure items are accounted for
- Administer rental/booking and coordination of school facilities
- Update internal phone list, staffroom seating plans, locker plans, etc
- Deal with loss and found items
- Ensure neat and clean reception and lobby area
- Providing administrative support and documentation filing
- Assist students in administration-related matters (e.g. collection of Examination Certificates, use of sick bay, issuance of Student Identification Passes, issue combination locks, etc.)
- Cover the duties of the administrative assistant and personal assistant in their absence. Attend other ad-hoc task as assigned by superior when needed
- Communicate and coordinate with internal departments

**Minimum Qualifications**

GCE O levels/ Diploma

**Experience**

Reception/ administration experience advantageous but not necessary

Pay: $2,500.00 - $3,500.00 per month

**Benefits**:

- Free parking
- Health insurance
- Parental leave
- Professional development

Schedule:

- Holidays
- Monday to Friday
- Weekend availability

Work Location: In person



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