Corporate Admin Executive

1 week ago

Singapore ORACARE GROUP PTE. LTD. Full time

Responsible for organizing the Executive’s calendar/ diary and help to prioritise the Executive's time when there are competing demands
- Responsible for the Executive’s travel arrangements and proactively plan for the Executive’s business travel and itinerary in advance
- Liaise with external parties on Executive's behalf across multiple projects
- Proactively coordinate internal and external meetings, correspondences and any other administrative tasks as required including but not limited to sourcing and reserving venues for events and conferences
- Assist to prepare presentations and other deliverables
- Maintain and upkeep the appearance of the office conference rooms and meeting areas in preparation for the Executive’s internal meetings.

**ADMIN JOB DESCRIPTION**
- Review and process claims for relevant business units and clinic operations
- Petty cash claims
- CDE Claims & Sponsorship
- Transport/ Parking claims
- Meal / Entertainment claims
- Responsible for consolidating and preparing and filing of relevant documents
- Responsible for preparing summary of claims for Finance payment
- Verify invoices received from Third Part administrator such as MHC
- Supervision of all office matters on a daily basis
- maintaining cleanliness of the office, pantry, meeting rooms
- welcoming office visitors,
- receiving telephone calls & messages, collect mails
- Consolidate mails, scan and sort in dropbox for different business units (except for confidential letters)
- courier & delivery services
- office supply for clinic - stationary, dentists stamps, clinic stamps, paper, toner, toilet roll, water (individual bottled water & dispenser) etc
- office supply / office pantry
- water, stationery, stamps and chops etc.)
- source suppliers
- Other admin duties as assigned

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