Transformation Office Executive

4 days ago

Singapore TUNITY TECHNOLOGIES PTE. LTD. Full time

**Transformation Office Executive
**Role Overview**:
Hi all Tunity Technologies is on the lookout for a Transformation Office Executive who can juggle traditional HR and office admin tasks while having an oversight on our IT system. We need someone who can keep our daily operations running smoothly while making sure our IT system is on point and supports our broader goals. If you're all about keeping the vibes vibrant and the teamwork strong, while making sure our IT setup functions well for boosting everyone's productivity, then you might just be our perfect match

**Key Responsibilities**:

- **HR and IT System Management**: Supporting the HR Manager in conducting HR operations, including recruitment, onboarding, training, and performance management, while also overseeing the seamless integration and basic maintenance of Tunity’s IT infrastructure such as printers, servers and laptops within office operations.
- **Office Administration and IT Oversight**: Oversee daily administrative tasks, ensuring a productive environment, complemented by managing essential IT system needs, such as ensuring reliable internet connectivity, basic troubleshooting, and liaising with IT support for significant issues.
- **Financial, Procurement and IT Process Assistance**: Using Enterprise Resource Planning (ERP) system and Accounting Software to assist with financial and procurement tasks like issuing invoices, purchase orders (POs) and managing payments, alongside ensuring that IT-related expenses and budgets align with office needs and cost-saving strategies.
- **Process and IT Efficiency Initiatives**: Drive initiatives to enhance operational efficiency across HR, office management, and IT utilization, streamlining processes for better transparency and consistency.
- **Culture and IT Utilization Facilitation**: Support HR Manager in employee concerns, fostering a positive company culture while ensuring that staff can effectively utilize IT resources and supporting the company’s transformation journey.
- **Cost-Saving and IT Resource Management**: Implement measures to reduce office operational costs, considering the impact on IT resources, and explore economies of scale as Tunity grows.
- **Intern Management and IT Orientation**: Supporting the HR Manager in managing intern assignments, providing support and learning opportunities to interns, including familiarization with the company’s IT systems and protocols.

**Qualifications**:

- Proven experience in office management with a basic understanding of IT infrastructure.
- Strong organizational, multitasking, and problem-solving skills.
- Effective communication and people management abilities.
- Capability to handle financial and basic IT-related administrative tasks
- Independent, proactive, and capable of adapting to evolving company needs.
- Eagerness to learn, grow, and contribute to Tunity's transformation journey.
- Independent worker with a proactive and innovative approach to problem-solving.
- Eagerness to learn, adapt, and grow with the business.
- Basic understanding of financial administration, including invoicing and payment processing.

**What Tunity Offers**:

- A role to help make a significant impact on operational efficiency and workplace culture.
- Opportunities for personal and professional growth in a company undergoing transformation.
- A supportive, innovative and fun work environment with flexible working arrangements.

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