IT & Administrative Executive

1 week ago


Singapore PHARMACEUTICAL SOCIETY OF SINGAPORE Full time

The Executive is to ensure smooth operations of the PSS Secretariat (including its IT and Graphics Design Functions) and to oversee the Administrative Assistant’s duties. He/She will need to report to the Assistant Manager / Manager of the PSS Secretariat and where necessary to the PSS Council.

**Job Scope:
- To answer enquiries from the various stakeholders (eg public, fellow societies) to PSS and to direct to either PSS Council and/or the respective PSS Chairpersons of the sub-committees / chapters (where applicable).
- Oversees maintenance of IT and/or software and equipment, including renewal of licences and concerns regarding to IT / Telecommunications and Photocopier.
- To be responsible for the issuance of term of reference and letter of appointments to members of the respective PSS Sub-Committees / Chapters and retrieval of letter of acceptance.
- To be responsible for the uploading of information onto PSS website, periodic updates when required and monitoring of PSS website activities.
- To put up quotation, issue invoices and receipts once payments are received.
- To provide logistic and administrative support for all PSS organized activities including PSS Annual General Meeting.
- To be responsible for the dissemination of relevant information to PSS members as informed by PSS Council and/or respective sub-committees / chapters.
- To support PSS with designing and production of artwork for publicity.
- Has to participate in any adhoc projects and events as organized by PSS.
- Any other duties as assigned by the PSS Council and Assistant Manager / Manager of the PSS Secretariat.


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