
IT & Administrative Executive
1 week ago
The Executive is to ensure smooth operations of the PSS Secretariat (including its IT and Graphics Design Functions) and to oversee the Administrative Assistant’s duties. He/She will need to report to the Assistant Manager / Manager of the PSS Secretariat and where necessary to the PSS Council.
**Job Scope:
- To answer enquiries from the various stakeholders (eg public, fellow societies) to PSS and to direct to either PSS Council and/or the respective PSS Chairpersons of the sub-committees / chapters (where applicable).
- Oversees maintenance of IT and/or software and equipment, including renewal of licences and concerns regarding to IT / Telecommunications and Photocopier.
- To be responsible for the issuance of term of reference and letter of appointments to members of the respective PSS Sub-Committees / Chapters and retrieval of letter of acceptance.
- To be responsible for the uploading of information onto PSS website, periodic updates when required and monitoring of PSS website activities.
- To put up quotation, issue invoices and receipts once payments are received.
- To provide logistic and administrative support for all PSS organized activities including PSS Annual General Meeting.
- To be responsible for the dissemination of relevant information to PSS members as informed by PSS Council and/or respective sub-committees / chapters.
- To support PSS with designing and production of artwork for publicity.
- Has to participate in any adhoc projects and events as organized by PSS.
- Any other duties as assigned by the PSS Council and Assistant Manager / Manager of the PSS Secretariat.
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