Executive Assistant to The President Boeing

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

At Boeing, we innovate and collaborate to connect, secure and protect this world and beyond. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

**Position Responsibilities **(include, but not limited to)**:

- Set-up meetings with government officials
- Respond to other Boeing colleagues and respond to their issues as well as to other executives from outside organizations.
- Other issues as assigned
- Draft thank you letters in a timely manner after trips, meetings, briefings and events as appropriate
- Type trip and meeting notes, including regular staff and leadership meeting notes
- Help the President track correspondence, assignments to staff and their timely completion
- Maintain and regularly update the President’s contact lists on Microsoft Outlook, Card Scan or other software as needed. After scanning, ensure that business cards are accurately captured, filed and easily accessible.
- Answer the President’s phone and take accurate messages when he is not available or is out of the office and redirect as appropriate.
- At all times, maintain a level of professionalism that protects the Company and its interests, especially in the handling of confidential information or communications with government officials
- Maintain the physical office of the President and ensure that he has adequate supplies to perform his duties
- Maintain and update all the files both electronic and paper. All critical documents and government/member correspondence must be electronically scanned and filed

**2. Manage President’s Calendar**:

- Meet with the President regularly to review daily and future correspondence, schedules, invitations, meeting requests, travel, research needs, etc
- Coordinate between the President and staff regarding his daily calendar meeting requests, scheduling requests, appointments and events
- Confirm the date, time, location and length of all meetings with third parties 24 hours ahead of the meeting
- Maintain a detailed awareness of the President’s daily schedule and ensure that he maintains that schedule to the extent possible
- Understand the President’s and Company’s priorities, and schedule regularly meetings with key contracts and stakeholders
- Update and help manage the President’s task lists daily and ensure that he has adequate time set aside on his calendar for completion of these tasks

**3. Plan President’s Travel**:

- Research and book flight, hotel and ground travel arrangements for the President’s business travel
- Develop an itinerary for each trip taken by the President, to be shared with staff and his family
- Work with the President and staff to coordinate the President’s travel agenda and meeting requests
- Work with the staff to ensure that the President has all the needed materials for meetings that will occur during travel
- Act as the primary liaison between the staff and the President while he is travelling, ensuring that information is transmitted in a timely manner
- Take responsibility for obtaining all travel receipts from the President for the purpose of preparing travel expense reports and reconciling expense reports. Expense reports are to be completed within one week of the trip completion (or receipt of needed information)

**4. Provide Briefings/ Briefing Materials to the President**
- Ensure that the President receives briefing materials at least 24 hours and preferable 48 hours prior to all meetings
- Keep the President updated on all invitations, events and other requests for his time. Ensure timely responses to all such requests

**Basic Qualifications (Required Skills/Experience)**:

- Minimum 8 years of work experience in an Administrative Assistant, Executive Assistant or Office Manager role
- Must be extremely organized and detail-oriented
- Must have excellent English verbal and written skills
- Must be able to professionally interact with executives and government officials from support staff to CEOs, Presidents and Prime Ministers
- Must be able to take good, quick notes and type accurately and fast
- Must be able to work independently and meet deadlines during President’s frequent travel
- Must be proficient in Windows Office software including Word, Excel, Outlook and PowerPoint
- Must be comfortable with and well versed in the Internet, particularly Inter