
Personal Assistant
2 days ago
**Position**:Executive Assistant to the CEO
**Location**:Singapore
**About the Role**
You will provide high-level administrative, logístical and personal support to the CEO, ensuring seamless execution of corporate and community engagements, strict confidentiality and alignment with Singapore’s business and regulatory standards.
**Key Responsibilities**:
- **Document Research & Management**:
Use AI tools and MS Office to source, summarise and prepare English & Chinese reports, presentations and correspondence.
Coordinate translations and maintain a secure digital/hard-copy filing system.
- **Meeting Coordination & Follow-Up**:
Schedule and organise internal/external meetings, draft agendas, take minutes and track action items to completion.
- **Travel & Itinerary Management**:
Plan end-to-end travel (flights, visas, accommodation, transport) for the CEO and accompanying delegates under ICA regulations.
Prepare detailed itineraries and contingency plans for last-minute changes.
- **Visitor Reception & Hospitality**:
Manage HQ visitor logistics—briefing packs, meeting rooms, site tours and corporate events—to enhance the company’s professional image.
- **Community & Stakeholder Liaison**:
Cultivate relationships with Singapore’s Chinese community associations, chambers of commerce and stakeholder groups.
Coordinate the CEO’s participation in networking, CSR and public-relations events.
- **Personal & Health Assistance**:
Oversee the CEO’s personal logistics (wardrobe, meals, residence, transport).
Liaise with medical advisors for routine health checks, prescriptions and emergency planning.
- **Confidentiality & Compliance**:
Handle all executive information with discretion, adhering to company data-protection and IRAS guidelines.
Maintain clear records of business and personal expenses for finance processing.
- **Ad Hoc Support**:
Execute special projects and other tasks as assigned, demonstrating flexibility and a proactive mindset.
**Requirements**:
- Bachelor’s degree or above in Business, Finance, Management, Public Relations or related field.
- At least 5 years’ EA or office-management experience in a multinational environment.
- Full professional fluency in English and Mandarin to handle international investors and professionals.
- Highly proficient with MS Office, mind-mapping tools and AI assistants (e.g. ChatGPT).
- Exceptional adaptability, learning agility and stakeholder-management skills.
- Strong emotional intelligence, integrity and cultural sensitivity.
- Tech-savvy with an aptitude for scientific/engineering concepts.
**Travel Requirements**:
- Must be willing and able to travel internationally at short notice—including weekends and public holidays—to accompany the CEO.
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