
Part-time Receptionist/admin
1 week ago
This role is to provide administrative support for the office. There is a wide range of tasks from supporting operational activities to data compilation.
We are looking for someone who is able to work independently and follow Standards of Procedure (SOP). The job scope is as below.
1. Looking after the vehicle fleet
- Needs to follow SOP strictly and ensure others in the chain of command does as well
- Ensure each vehicle's road tax can be renewed successfully by meeting deadlines for inspection,insurance, VPC etc in order
- Updating vehicle profile schedule, obtain quotations from insurers
- Doing vehicle handover with driver, briefing driver on SOPs and policies
- Maintaining service and repair log for each vehicle
- Handle process of scrapping of vehicle and purchase of new vehicle
- Ensure GPS trackers on vehicles are working
- Help driver to fill out accident report before going to accident report center.
- Documentation related to vehicle filed properly
2. Maintaining various registers
- Maintaining registers for key, laptops/PCs, tablet, walkie talkie, various meters etc
- Following SOP and policies
4. Other Admin/ reception Functions
- Mailing of cheque payments to suppliers; stuff in envelope, check signatures and cheque dates etc
- Answering and directing calls with PABX system
- Greeting and directing visitors to the office inlcuding serving drinks if necessary
- Directing the incoming faxes to relevant persons
- Organising social events and campaigns for office
- Print cash card transaction reports for drivers
- Making signage
- Scanning documents and archiving.
- Help cover colleagues on leave
- Other Ad hoc admin task
**Qualifications & Required skills**
- At least 2 Year(s) of working experience in the related field is required for this position.
- Preferably Junior Executive specialized in Clerical/Administrative Support or equivalent.
If you are reliable, diligent, takes the initiative, has a strong desire to learn new skills and seeks a job where you can showcase your talents, please apply.
Work hours - Monday - Friday 0830am - 1230pm.
The pay package includes encashed annual leave and medical leave.
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