Office & Administration Manager

2 days ago

Singapore BUNDESLIGA INTERNATIONAL GMBH Singapore Branch Full time

**Job Title**:Office & Administration Manager

**Employment Type**:Freelance, Part-Time

**Reporting Line**:Managing Director

**JOB SUMMARY**

The role requires availability for on-site work every Monday (8 hours) and Thursday (4 hours), with the remaining hours flexible, ensuring a minimum of 20 hours per week.

**KEY RESPONSIBILITIES**

**Office Management**
- Oversee daily office operations, ensuring a clean, safe, and organised work environment
- Manage office supplies, inventory, and liaise with vendors for procurement and maintenance. This includes end-to-end merchandise inventory management.
- Coordinate office layouts, seating arrangements, and workspace allocations
- Implement and maintain efficient administrative systems and processes
- Ensure compliance with health and safety regulations, licences, permits, and certifications

**Administrative Support**
- Organise and maintain digital and physical filing systems
- Coordinate team meetings and office-wide initiatives

**Executive Support to the Managing Director**
- Act as a trusted partner to the Managing Director, providing proactive and confidential administrative support
- Manage the Managing Director’s calendar, including scheduling meetings, appointments, and travel arrangements
- Prepare meeting agendas, minutes, and follow-up action items
- Handle personal administrative tasks for the Managing Director as needed

**Human Resource Support**

**Financial Oversight**
- Process invoices, payments, and expense reports in coordination with the finance team
- Ensure financial documentation aligns with company policies and procedures

**Project Support**
- Maintain oversight of all ongoing projects
- Maintaining overview of manpower movement and organising all associated travel arrangementsAdditional operational support for any events on-ground in Singapore

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