Receptionist

1 week ago

Singapore Office Secretaries Full time

**Front office**
- **Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.**
- **Answering screening and forwarding incoming phone calls.**
- **Booking of boardrooms for meetings or VC. Main point of contact for Reception Singapore.**
- **Maintains security by following procedures; monitoring logbook; issuing visitor badges.**
- **Maintaining the cleanliness’ of the reception area and boardroom.**
- **Updating our Wi-Fi password and replacing the updated information to all boardrooms and visitors room..**

**Reception admin duties**
- **To update and send out the Staff Daily Movement daily**
- **Organise Courier Deliveries.**
- **Booking of taxi services.**
- **Receiving and sorting daily mail; Recording of incoming and outgoing mail.**
- **Book-keeping of Stamps.**
- **Updating the telephone list.**
- **Ordering of lunch for meetings**.**
- **Office arrival/set-up (for starters and international visitors)**
- **Helping the tea-lady on an ad-hoc basis when she is on leave.**

**Logistics / Facilities**
- **Ordering stationaries**
- **Responsible for up keeping the cleanliness of the stationary area**
- **Business cards ordering / management**
- **Liaising with CROWN for destruction and storage of documents**
- **Arranging for the storage/destruction documents**
- **Liaising with the tea lady for pantry orders**
- **Ordering of water for our dispenser.**
- **Arranging for air-con extension when needed**
- **Liaising with the building management for any defaults in the office (i.e changing of lights)**
- **Engaging the handyman for servicing of our coffee machine or plumbing services**
- **Helping with relocation of seats in the office**
- **Liaising with our suppliers for any service that we require. (For e.g, arranging for the carpet cleaning)**
- **Ensure proper filing for office matters such as building facilities and suppliers**
- **Keeping track of membership list**
- **Hotel corporate rates and meet ups**
- **Office wide party and team specific**
- **Ad-hoc projects (any building matters)**

**Secretarial assistance**
- **Assist in printing of documents.**
- **Setting up appointments for partners (at the partners’ request).**
- **Assist in binding of documentation.**
- **Coordinating with various offices for scheduling VC bookings.**
- **Booking of hotels for International visitors and Business Services in Singapore**
- **Booking of flights for the Business Service Team in Singapore**
- **Submitting expense claims in Chrome River for Stephane Fahrni and Simon Wombell.**

***Marketing**
- **Ad-hoc support (source for event venue, asking for quotations etc).**
- **Liaise with Tower Club for events**
- **Liaising with Billy for photoshoot and arranging with the lawyers.**
- **Uploading of photos**
- **Help with events in terms of logistics**.**

***Finance**
- **Checking invoices pertaining to office matters (eg. lunches and suppliers) and input into chrome river for payment**

***

**Ad-Hoc**
- **In charge of catering for In-House Events (e.g Asset Finance Airbus Market Update)

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