Admin Executive

2 weeks ago

Singapore Thye Hua Kwan Moral Charities Full time

COMPANY DESCRIPTION

**THK**MC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011.

**THK**MC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission To Serve Mankind to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. **THK**MC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors Community, and Therapy.

DESIGNATION : Admin Executive

RESPONSIBILITIES

The Admin Executive provides Office Administrative to the division.

**Flight arrangement/coordination**
- Coordinate and facilitate travel arrangements for staff, ensuring compliance with company policies.
- Liaise with travel agents, obtaining cost-effective flight options and managing approval processes.
- Ensure accurate documentation and timely processing of flight-related invoices.

**Health and Benefits Coordinator**:

- Act as the primary point of contact for staff welfare needs, including hospitalization, childbirth, and condolences.
- Source quotations from vendors, secure necessary approvals, and oversee the procurement of welfare hampers.
- Coordinate the medical examination process, including the preparation and distribution of health forms.
- Facilitate the submission of medical reports, maintaining organized records and compliance with regulatory requirements.
- Create and manage employee profiles within the AIA insurance system.
- Ensure accurate and up-to-date information for claims processing.

**Work Permit**:

- Assist in the administration of work permit renewals, including medical checkup reminders.
- Prepare and distribute necessary documentation for medical checkups and liaise with staff for signatory.
- Maintain a comprehensive record of work permit renewals and associated processes.

QUALIFICATIONS
- Minimum Diploma Qualifications in Business Administration, Human Resources, or related.
- Preferably with 2 years of relevant experience, but open to fresh graduates.
- Strong organizational and administrative skills to effectively manage multiple tasks.
- Excellent verbal and written communication skills.
- Ability to identify and resolve issues promptly and efficiently.
- Strong time management skills to meet deadlines and handle time-sensitive tasks.

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