Admin Assistant

2 weeks ago

Singapore OMNIA OFFICE PTE. LTD. Full time

**Embark on Your Career Journey with Us
Are you a young, dynamic individual on the cusp of entering the professional world?

(Welcome all age)

**Nurturing Growth and Development**:
At Omnia Office, we understand the value of fresh perspectives and boundless potential. Here, personal growth and development aren't just encouraged—they're celebrated.

**Fast-Learning Environment**:
We believe in the power of agility and the ability to adapt. As a fast learner, you'll find our dynamic work environment to be the perfect canvas for your skills to evolve and flourish. Dive into exciting projects, embrace challenges, and watch your capabilities expand.

**Meticulous Minds Wanted:
Detail-oriented individuals make a difference, and we're in search of meticulous minds to join our team. Your attention to detail is not just appreciated; it's a cornerstone of our commitment to excellence even though it is just an eadminstrative's role.

Roles and Responsibilties:

- **Office Management:Organize and Schedule**:Plan and schedule meetings, appointments, and events.
**Communication**:Manage communication channels, both internal and external.
**Supplies and Equipment**:Ensure that the office has the necessary supplies and equipment.
- **Record Keeping:Data Entry**:Input and update data, maintain databases, and manage records.
**Filing**:Organize and maintain physical and electronic files and documents.
- **Administrative Support:Assist Others**:Provide support to colleagues and executives as needed.
**Travel Arrangements**:Make travel arrangements and accommodations for staff.

**Phone Management**:Handle incoming calls, take messages, and direct calls to the appropriate person.
- **Task Coordination:Project Support**:Assist in coordinating and supporting various projects.
**Task Delegation**:Delegate tasks to appropriate team members.
- **Policy Compliance**:Keep abreast of changes in regulations and ensure compliance.
- **Financial Administration:Expense Management**:Track and manage expenses, process invoices.
**Budget Assistance**:Assist in budget preparation and monitoring.
- **Technology Management:Equipment Maintenance**:Ensure proper functioning of office equipment.
**Software Updates**:Keep software systems up to date.
- **Problem Resolution:Issue Resolution**:Address and resolve administrative issues and concerns.
**Decision Making**:Make decisions within the scope of administrative responsibilities.
- **Confidentiality:Data Security**:Maintain the confidentiality and security of sensitive information.
- **Leadership:Team Leadership**:Lead and supervise administrative staff if applicable.
**Initiative**:Take the initiative in identifying areas for improvement and implementing changes.
- **Continuous Learning:Professional Development**:Stay updated on industry trends and best practices.

Requirement:

- Local Diploma in Administrative Studies or equivalent **(preferred)**:

- Ablility to adapt in a fast pace environment **(Fast Learner)**:

- Detailed Oriented and Organised
- Procifient in Microsoft Office, Words & Softwares
- Customer Service Skill and Good in interpersonal skill

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