Gallery Assistant

4 days ago

Bukit Merah, Singapore Gajah gallery Full time

**JOB SUMMARY**

The Gallery Assistant serves as a key administrative and executive support role to the Gallery Manager and Owner. This position is responsible for ensuring the smooth and efficient management of their day-to-day affairs by providing high-level administrative and secretarial support. The role requires handling sensitive and complex matters with professionalism, discretion, and sound judgment.

The Assistant is expected to take initiative where appropriate, particularly in the absence of the Director, and must demonstrate a high degree of creativity, independence, and adaptability.

**Working Hours**:
5-day work week, including 4 weekdays and 1 weekend day.
(Weekdays: 11:00 AM - 7:00 PM, Weekends: 12:00 PM - 6:00 PM)

**Key Responsibilities**
- Provide comprehensive administrative support to the Directors and Owner to ensure the smooth operation of daily activities.
- Manage correspondence with artists, clients, and vendors on behalf of senior administrative staff.
- Act as the secondary point of contact (Second-in-Command) for projects led by Gallery Directors.
- Support the Finance Department in tracking and collecting payments from clients.
- Conduct personalized VIP tours for clients, artists, museum curators, scholars, and other special guests.
- Ensure a welcoming and professional environment for all visitors by maintaining gallery cleanliness, preparing accurate price lists and artist information, and offering engaging gallery tours.
- Foster long-term relationships by converting first-time visitors into repeat clients.
- Maintain an up-to-date and comprehensive client database.
- Develop and nurture client relationships to ensure thorough and effective engagement.
- Provide daily updates to the Gallery Director on client interactions and general business activity.
- Maintain an organized and accessible filing system for both digital and physical records.
- Manage inventory and procurement of office supplies.
- Offer general assistance and a welcoming presence to gallery visitors.
- Respond to routine inquiries and provide accurate information as needed.
- Perform day-to-day administrative tasks including filing, document preparation, copying, binding, and scanning.
- Handle confidential and sensitive information with discretion.
- Supervise and guide junior administrative staff to ensure efficient workflow.

**Requirements**:

- Possessing a diploma or postgraduate degree, preferably in Art, Art History, or Arts Management.
- Strong interest in and sound knowledge of Southeast Asian art history.
- Deep appreciation and thorough understanding of the artists represented by the Gallery.
- Excellent organizational, project management, and interpersonal skills.
- Ability to work both independently and collaboratively within a team.
- Able to perform under pressure and manage demanding client expectations.
- Comfortable in a client-facing, in-person role.
- Ability to handle confidential and sensitive information with discretion.
- Willing and able to work on weekends and attend after-hours events as required.
- Travel will be required for the role.
- Capable of handling moderate physical tasks on a daily basis.
- Consistently punctual and reliable across all responsibilities.
- Dress code is smart casual at all times.

**Benefits**:

- Professional development
- Promotion to permanent employee

Work Location: In person

  • Gallery Assistant

    6 days ago

    Bukit Merah, Singapore Mucciaccia Art Gallery Full time

    || We Are Hiring || Mucciaccia Gallery is a modern and contemporary art gallery based in New York, London, Singapore, and Rome. We are looking for a full time Gallery Assistant for our Singapore headquarters. Full time: 5 to 6 days a week. Tue to Sun. - Passionate for Fine Arts - Fine arts background is not required, but passion for the arts is a...

  • Art Gallery Assistant

    7 days ago

    Bukit Merah, Singapore Whitestone Gallery Full time

    Responsible for promoting the Gallery and building a strong rapport with potential customers. - Preparing artwork for client or gallery viewings, including installing artwork and preparing viewing space - Handling sales activities (Approach to Hospital, corporate, individuals), some marketing activities (SNS), and liaising with artists mainly in Asia,...

  • Art Gallery Assistant

    7 days ago

    Bukit Merah, Singapore Whitestone Gallery Full time

    Responsible for promoting the Gallery and building a strong rapport with potential customers. - Preparing artwork for client or gallery viewings, including installing artwork and preparing viewing space - Handling sales activities (Approach to Hospital, corporate, individuals), some marketing activities (SNS), and liaising with artists mainly in Asia,...

  • Gallery Registrar

    4 days ago

    Bukit Merah, Singapore Gajah gallery Full time

    **Job Summary**: The Registrar is responsible for overseeing the Gallery’s inventory and ensuring the accurate documentation, care, and movement of artworks. This role manages all incoming and outgoing works of art, coordinating closely with artists, collectors, and institutions. The Registrar also assists with local and international shipping logistics,...

  • Gallery Associates

    4 days ago

    Bukit Merah, Singapore Gajah gallery Full time

    **Job Summary**: eager to learn. Superior communication skills, the ability to multitask under pressure, and good knowledge of Southeast Asian Art are required. Must be comfortable with improvising, taking initiative, and be calm under pressure. Discretion, a collaborative spirit and a positive attitude are essential requirements for these roles. You must...

  • Exhibition Designer

    3 days ago

    Bukit Merah, Singapore Whitestone Gallery Full time

    **Requirements**: - Minimum 1-2 years of relevant experience. Fresh graduates may also apply. - Familiarity with exhibition design for gallery/museum environment preferred. - Keen interest in the arts and culture field. - Well-versed in Adobe Creative Suite / Microsoft Office Suite. - Highly organised, able to work independently, with keen attention to...

  • Art Advisor

    1 week ago

    Bukit Merah, Singapore WHITESTONE GALLERY (SINGAPORE) PTE LTD Full time

    Promote the Gallery and establish strong relationships with potential customers. - Handle customer inquiries and resolve any issues. - Collaborate closely with internal stakeholders. - Assist in gallery operation as an art advisor - Prepare artwork for client or gallery viewings, which includes installing artwork and arranging the viewing space - Conduct...

  • Gallery Admin Assistant

    2 weeks ago

    Bukit Merah, Singapore Linda Gallery Pte Ltd Full time

    Join us today as a Secretary / Admin Assistant! We’ll require you to be a team player, along with having excellent communication and strong problem-solving skills. **Requirements**: - Min 1 to 2 years experience in a sales admin job - Diploma or graduate in any Business or administration-related courses - Bilingual in both English & either Mandarin or...

  • Sales Manager

    1 week ago

    Bukit Merah, Singapore WHITESTONE GALLERY (SINGAPORE) PTE LTD Full time

    Promote the Gallery and establish strong relationships with potential customers - Perform Artwork sales transaction - Developing a sales plan and setting sales goals for sales team - Tracking sales targets and reporting results - Promote the Gallery and establish strong relationships with potential customers - Assist at gallery daily operation, gallery...

  • Art Advisor

    2 days ago

    Bukit Merah, Singapore WHITESTONE GALLERY (SINGAPORE) PTE LTD Full time

    Promote the Gallery and establish strong relationships with potential customers. - Handle customer inquiries and resolve any issues. - Collaborate closely with internal stakeholders. - Assist in gallery operation as an art advisor. - Prepare artwork for client or gallery viewings, which includes installing artwork and arranging the viewing space. - Conduct...