Admin Executive
7 days ago
**Job Description**:
The Admin Executive will support facility, safety and procurement to perform daily admin tasks as well as to streamline admin process for better functional efficiency.
**Essential Job Functions / Duties**:
- Ensure proper filing and upkeep of essential documents, such as maintenance service reports, safety records, meeting minutes, control forms, etc.
- Assist procurement team in management of purchasing forms and records.
- Assist Facility Manager in management of access control for new staff as well as other admin tasks such as system data entry, tagging of asset label, scanning/printing of documents and preparation of purchase requisition forms.
- Collaborate with Safety and other internal committees to support EHS and other process improvement initiatives.
- Assist Procurement and Facility teams in organization of meeting schedule and arrangement with external vendors/contractors.
- Organize and consolidate data for management/functional reporting
- Assist in drafting of notes of discussion for meeting with internal/external parties
- Other duties as directed by Head, Procurement, Facility & Engineering
**Requirements**:
- GCE O/A level
- At least 3 to 5 years of relevant working experience in the administrative function
- Good team player with excellent communication and interpersonal skills
- Meticulous with good organization skills
**Additional Notes**
- Working Hours: Mon - Thu 8.30 am to 6.00 pm, Fri 8.30 am to 5.30 pm
- Location: 4 Pandan Ave (nearest MRT: Clementi/Jurong East)
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