Executive Assistant

1 week ago

Singapore SMTP CONSULT PTE. LTD. Full time

**Company Overview**

Our client, a Singapore-based Family Office business which is specializing in investment activities, is looking for a professional Executive Assistant with experience in property & facility management to join their team.

**Key Responsibilities**
- Property Management
- Oversee the management of family-owned and leased real estate properties, including maintenance, lease agreements, and renovations.
- Liaise with MCST, contractors, vendors, and tenants for property-related matters.
- Conduct regular properly inspections and ensure timely upkeep.
- Manage property budgets, expenses, and reports.
- Family Concierge
- Coordinate personal and family-related services, including travel arrangements, event planning, and reservations.
- Handle ad hoc requests related to personal errands, gifting, and lifestyle management.
- Act as a key point of contact for vendors, service provider, and household staff.
- Admin and Secretarial Duties
- Oversee general administrative functions for the family office, ensuring smooth day-to-day operations.
- Provide executive support to family members, including scheduling meetings, managing calendars, and handling correspondence.
- Organize and maintain confidential documents, files, and records.
- Draft reports, meeting minutes, and follow up on action items.
- Manage regulatory fillings, corporate secretarial tasks, and liaise with external advisors (eg., legal, tax).

**Requirements**:

- Bachelor’s degree in Business Administration, Real Estate Management, Hospitality, or related field preferred.
- Minimum 5-8 years of experience in property management, family office administration, executive assistant, or concierge roles.
- Able to write and speak fluently in both English and Mandarin fluently to engage with Mandarin speaking clients smoothly.
- Strong organizational, multitasking, and problem-solving skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with budgeting / administration tools.
- Discretion and the ability to handle sensitive information confidentially.
- Prior experience working in a family office or private household is a plus.
- The job will require 5 days in office.
- Be flexible and proactive in providing support whenever required, to ensure the seamless operation of the team and business success.

**Personal Attributes**
- Proactive, resourceful, and solutions-driven.
- Strong attention to detail and ability to manage multiple priorities.
- Adaptable and comfortable working in a dynamic environment.
- Professional demeanor with a service-oriented mindset.

**Benefits**
- Competitive salary and benefits package.
- Opportunity to work in a dynamic and close-knit family office environment.
- Exposure to diverse responsibilities and professional growth.

EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)

EA Personnel Name & Registration Number: Toh Qiu Wei (R23116260)

**Job Types**: Full-time, Permanent

Pay: $5,000.00 - $7,000.00 per month

**Experience**:

- Property management: 1 year (preferred)

Work Location: In person

  • Executive Assistant

    3 days ago

    Singapore BTI Executive Search Pte Ltd Full time

    An established regional leader in medical and scientific solutions is seeking a highly capable Executive Assistant to provide direct support to the CEO. With operations in over 7 countries across Southeast Asia and a strong focus on innovation and client-centric service, this fast-growing company offers a dynamic and rewarding environment. About the Role...

  • Corporate Secretarial Manager/ Assistant Manager, ListCo

    22 hours ago

    Singapore Space Executive Full time

    3 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. We are working with a prominent Singapore-based conglomerate with a strong track record across real estate and other strategic sectors. As part of its continued focus on governance and compliance, the company is seeking an experienced corporate...

  • Executive Assistant

    7 days ago

    Singapore BTI EXECUTIVE SEARCH PTE. LTD. Full time

    A UK Engineering firm has immedate position for, Executive Assistant Provide day to day general support such as but not limited to collation of information or projects requirement, preparation of presentation material, collection of submissions from different stakeholders, implement feedback on required changes and administrative support on calendar...

  • Executive Assistant

    1 week ago

    Singapore H.I. EXECUTIVE CONSULTING PTE. LTD. Full time

    **Objectives of this role**: - Support the project team and partners primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently - Maintain and refine internal processes that support high-ranking executives companywide, and coordinate...

  • Assistant Manager, Corporate Secretarial

    1 week ago

    Singapore Space Executive Full time

    Assistant Manager, Corporate Secretarial (min 5 years exp) - Listed Real Estate Company 2 weeks ago Be among the first 25 applicants Direct message the job poster from Space Executive Recruiting the world's best Legal & Compliance talents - Our client is a leading real estate group with a strong portfolio of commercial, residential, and integrated...

  • Senior Executive Lng Commercial Operator

    3 days ago

    Singapore Executive Integrity Full time

    Location: Singapore - Sector: Shipping - Job type: Permanent - Salary: Attractive remuneration + Benefits - Job Reference: BBBH1179_1712582960 **Job title**: Executive LNG Commercial Operator **Location**: Singapore **Who are we recruiting for?** Executive Integrity is partnering with a prominent client in the Maritime and Renewable Energy sectors to...

  • Administrative Executive

    3 weeks ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Executive to join our team at Treetops Executive Residences.Key Responsibilities:Purchasing Function: Assist in coordination of purchasing operating supplies and source for services as required by Operations, maintain a list of suppliers and current quotes of items frequently...

  • Executive Assistant, Commercial

    2 hours ago

    Singapore AP Executive Full time

    New- Location: Singapore- Salary: Negotiable per annum- Job Type:PermanentPosted about 2 hours agoTo be suitable for this role you must have strong communication and management skills gained from a professional organisation. Requirements include at least 15 years of relevant secretarial experience as well as a recognised qualification. Our client is offering...

  • Senior Executive

    2 weeks ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    *** 1. Assist in preparing monthly and fortnight MIS reports as per the management requirement. 2. Assist in preparing actual and budgeted vessel operations expenses report to technical team and closely work with them on day to day basis for smooth operations. 3. Closely co-ordinate with chartering team and support them for invoicing and follow-up on...

  • Administrative Executive

    3 weeks ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Roles and ResponsibilitiesJob Functions:Purchasing FunctionTo assist in the coordination of purchasing operating supplies and sourcing services as required by Operations.Maintain a list of suppliers and current quotes for items frequently purchased.Issue purchase orders upon receipt of duly authorized purchase requisition forms (PRF) and ensure prompt...