Executive, Ap

2 days ago

Queenstown, Singapore Hafnia Full time

COMPANY DESCRIPTION
Hafnia is one of the world's leading oil product tanker owners and operators. We provide transportation of oil and oil products to national and international oil companies, major chemical companies, as well as trading and utility companies.

Hafnia is a company that's all about our people both the people that run the business, and those that manage our customers. We've always done things differently and prioritized a strong, commercial mindset. But we've never cut corners when it comes to relationships. Building strong business relationships with our customers is the foundation of what we do. We're in this for the long run and focus on their needs 100%. We are transparent and we stick by our promises as the partner you can turn to in a tight spot meaning our customers stick with us. Our foremost rule is putting people first and that's how we've become one of the leading ship owners and operators of today's product tanker industry globally.

Hafnia has a solid history in chartering, operations, and technical management, and strives to offer customers the best solution for their transportation needs. This solution-focused approach has resulted in a strong reputation and the Company remains firmly committed to being a responsible member of the industry and operating according to the highest ethical standards.

DESIGNATION : Executive, AP (Contract)

RESPONSIBILITIES
**Responsbilities**:

- Receive hard/soft copy invoices from suppliers
- Validate PO number in Microsoft Business Central (MSBC) for invoices with PO reference
- Scan suppliers' invoices into Document Capture (invoice scanning system)
- Validate information captured by Document Capture
- Assist to resolve issues/queries pertaining to scanning
- Handle suppliers' invoices, as delegated by Manager, from resolving invoices discrepancies, performing 3-way matching, handling suppliers' and internal customers' queries
- Assist manager to liaise with purchasing team if there are discrepancies in suppliers' invoice matching to POs
- Review employees expense claims submitted through Continia and send for approval
- Arrange payments to suppliers and employees
- Monthly reconciliation of Suppliers' Statement of Accounts
- Assist manager on creation of suppliers in MSBC
- Other ad-hoc duties
- Actively participate in the continuous improvement of departmental procedures

QUALIFICATIONS
- At least Diploma in Accountancy with minimum 3 years of experience in Accounts payables or expense claim handling.
- Familiarity with ERP systems (Microsoft Dynamics 365 Business Central) is preferred
- Good Microsoft Excel skills
- Meticulous and able to adhere to control procedures within a SOX-compliant environment
- Team player with a keen eye for detail and a positive attitude
- Able to interact effectively across teams and functions
- Good written and spoken English communication skills
- Ability to prioritize task, multi-task and meet deadlines
- Will be required to interact regularly with a wide range of stakeholders

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