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Senior PMO

3 weeks ago

Singapore SELECT 4 PTE. LTD. Full time

**Overall Budget Tracking and Reporting**
- Publish Budget report (Budget utilization tracking (month-on-month))

(Project budget accountability with Project Manager)
- Expense tracking, Expense gaps - management, Expense adjustments
- Expense validation (planned vs. actual vs. adjusted)
- Highlighting discrepancies / over-spends
- Risk management (raise, maintain, monitor, and mitigate) for budget

**Vendor/Supplier Management**
- Support internal contract management (eg: TPRM) & Legal Clearance process (with PM)
- Support for Vendor/Supplier Contracting and e-Memo process
- Support for Vendor/Supplier Invoice management (leaves in timesheet, invoices). (PM to review the timesheet entries / activities) - also, define and optimize the timesheet review process.

**Reporting**

**a) WSR/Fortnight meeting with Management**
- Schedule meeting (and manage logistics) as per project governance plan
- Schedule pre-consultations with stakeholders prior to meeting (as required)
- Status report draft and publication [co-ordinate with respective PM/DM]
- Draft, review and publish minutes of meeting post all status report meetings
- Consolidate, assign, and track action item (until closure) with respective PIC

**b) SteerCo meeting [RSG Management and Project SteerCo]**
- Schedule meeting (and manage logistics)
- Schedule pre-consultations with stakeholders prior to meeting (as required)
- SteerCo deck draft and publication [co-ordinate with respective PM]
- Draft, review and publish minutes of meeting post all SteerCo meetings
- Consolidate, assign, and track action item (until closure) with respective PIC

**Project Management support and co-ordination**

**a) Support to PMs**
- Maintain and track RAIDS register and report [co-ordinate with PMs]
- Support for maintenance of stakeholder matrix for the project
- Support for maintenance of communication plan
- Support for new project initiation activities (project set-up, pre-consultation)
- Support program manager for financial planning
- Support PMs on Kessai drawdown process, review, and approval

(Kessai Planning and approval managed by Prog. Mgr.)
- Action tracking for the project and program activities (TO-DO tracker)

**b) Resource demand management and supply**
- Manage demand for APH program/project, forecasting and fulfilment
- Create and maintenance of resource loading sheet (RLS)
- Manage the resource requisition process (i.e. source, set-up interviews)
- Management of resource leave management for project resources
- Support on vendor resource onboarding process (laptop issuance, ID card, access & logistics)