Contracts Admin

4 days ago

Singapore COENS ENERGY PTE. LTD. Full time

**Duties & Responsibilities**:

- Perform administrative and secretarial duties.
- Assist in the initiation of vendor pre-qualifications and support in the expediting of documentation submissions, as requested.
- Compile and prepare periodic status/monthly progress reports. Enter data from various sources into spreadsheets and verify input and calculations.
- Update Contract Status Report.
- Prepare routine correspondence using standard formats and update letter registers
- Prepare presentations where necessary.
- Plan, coordinate, and make arrangements for meetings, team functions and special events, when requested.
- Attend to Commercial & Contracts Dept visitors and vendors.
- Update Project Control and Contracts VO registers.
- Perform Purchase Requisition/Purchase Order, Change Order creation and Goods Receipt in IFS system to align with executed Contract and approved Variation Orders for purposes of payment and cost reporting.
- Assist with various C&C tasks related to RFQ’s, Project Contracts, Corporate Contracts, Frame Agreements.
- Assist in developing and preparing databases, reports, and/or presentation material.
- Assist with efficient filing of documents.
- Assist with preparation of minutes of meetings, filing and co-ordinate signing.
- Assist with new joiners onboarding and training.
- Suggest improvements to increase efficiency and improve communication of project and functional information.
- Participate in audits and review processes as necessary.
- Other ah-hoc tasks as requested by the Line Manager and/or Functional Manager.

**QHSSE Duties **- every employee shall:

- Take care of themselves and others who may be affected by their acts or oversights;
- Not interfere with or misuse anything supplied for their health, safety and welfare;
- Report quality related problems and HSSE hazards or deficits within their area to the QHSSE department;
- Promote and take part in the QHSSE continuous improvement process.

**Qualifications:
Essential
- Diploma & above
- 3 years of relevant experience in Procurement / Contracts administration
- Possess excellent interpersonal and communication skills.
- Must be able to multi-task.
- Excellent Time-management.
- PC skills including proficiency in MS Office (Word, Excel, PowerPoint, Visio).
- Accuracy and attention to detail.

Desirable
- Procurement/contracts administration, junior purchasing, and project experience.
- Experience in offshore oil and gas industry.
- Good understanding and knowledge of the commercial issues related to design and engineering of Floating, Production, Storage and Offloading vessels.

Work Location: CBD

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