Part Time Office Assistant

1 week ago

Woodlands, Singapore Givaudan Full time

Step into our world of creativity and joy

Part Time Office Assistant
- Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with.
- In Singapore, you’ll be at the centre of every innovation, creation and solution available to the entire Asia-pacific region. Working with our research, creation and production units, as well as our renowned perfumery school, you’ll make us a greater force for good. Every day, your passion, your creativity, and your expertise will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.**Part-time Office Assistant - Your future position? (1 year contract, renewable)**
- As a Part-time Office Assistant, you will perform administrative tasks to ensure efficient operations of the office/your department and support personnel in their responsibilities, according to our policies and local requirements.- Location: Marsiling Industrial Estate (MIE)- Reporting to: IM&T Regional Head APAC**Core Responsibilities**
- Office Administration- Perform office duties: perform filing (contracts by telco and suppliers), update computer records (Singtel eBilling Portal), use office equipment like printers, photocopiers and fax machines
- Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and ordering new supplies (SRM)
- Ensure office equipment is functioning by completing preventive maintenance requirements and managing repairs (Integrated Facility Management and MIE Coffee Machine)
- Personal Assistance- Make Workshop arrangements (if any)
- Communication- Respond to routine inquiries from internal or external sources (e.g. from other EA, IFM Manager, etc.)
- Reporting- File and retrieve documents and reference materials, conduct research and analyse data to prepare reports and documents (Community Data)
- Community Support- Coordinate and organise IM&T Team Building (birthdays, team buildings, dinners, etc) and Goodwill (baby celebrations, bereavements, etc) activities
- Take charge of Office Seating Arrangements

**Academic Background**
- High School diploma
- Post-secondary education in business, computers, or office management

**Professional Experience**
- 1 or more years of experience in administrative support role

**Our Benefits**
- Attractive package with benefits
- Excellent opportunities for progressive learning and development
- A creative team environment that will inspire you
- Comprehensive healthcare plans
- PTO and family leave
- At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
- You work within an inspiring teamwork culture - where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
- Every essence of you enriches our world.
- Diversity drives innovation and creates closer connections with our employees, customers and partners.
- Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.**Remote working**:On-site

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