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Admin Manager

2 weeks ago

Singapore KINGSFORCE MANAGEMENT SERVICES PTE LTD Full time

**About our client**: Our client is a leading facilities management company.

**About the role: This role will be hired on a 2 years contract and renewable**
- Reporting to Senior Admin Manager
- Oversee and lead a team of Admin Personnel in providing administrative support as well as customer service to the team and the residents
- To collate/check on Staff Attendance Report and pass to GM for vetting on 7th of every month.
- Record / write minutes for Admin and Operations Monthly meeting.
- Human Resource - New Staff onboarding / resigned staff outgoing / Employee records / activate & deactivate staff access card.
- Facilities Booking/ Permits
- Sourcing, inviting and awcparding Quotations for approved Admin contracts. Example - Insurance, Stationeries, Copier Toner, Paper and staf uniform
- Prepare Saturday Roasters for Admin and Call Centre team / Plan cover for staff absence and staff who are on leave
- Collation of new and renewal TOL. Liaise with Tenant and landlord and PO for missing documents
- Assist in sustainability projects
- Collating and submitting staff claims for transport, overtime and wellness benefits
- Co-ordination of various certification documentation for internal and external audits
- Summon offence notice on BES (By law carpark obstruction) till closure
- Booking of Badminton court.
- Cover PA during her absense for writing minutes, preparing GM documents
- Overseeing daily reporting for permits/quarterly reporting on admin contracts ending to HDB
- Feedback system / CFMS system support
- Presentation at GM and HOD for admin related matters

**About you**:

- Min Dip in related studies
- Min 3 - 5 years of admin managerial experience
- Independent, analytical and able to perform under pressure and tight timeline
- An effective communicator with strong analytical skills
- A team player who is meticulous to details
- Proactive in driving new initiatives

**Others**:

- Working Hours: Monday to Friday (8.30am to 5.30pm)
- Work Location : Ang Mo Kio

Employment Agency: Kingsforce Management Services Pte. Ltd.

Employment Agency Licence No: 94C3545

EA Personnel: Wong Pik Kiun (Kimberly)

EA Personnel Reg. No.: R1984508