Procurement Specialist

2 days ago

Singapore GENSCRIPT BIOTECH (SINGAPORE) PTE. LTD. Full time

**Position Summary**

GenScript Singapore is seeking a Procurement Specialist who has specialized know-how and solid work experience in Indirect and Service procurement.

**Key Responsibilities**

**Vendor Sourcing**
- Support vendor sourcing, price comparison, contract negotiation etc. to meet APAC office requirements on non-production related procurement & services
- Drive year-on-year purchase cost optimization targets
- Establish cost competitiveness gradually by enriching vendor pool and developing strategic partners

**Vendor Management**
- Monitor key vendors’ performance by standardized KPI tool and timely alert for any KPI target misses, request for root cause analysis and track improvement actions taken by related vendor(s)
- Organize QBR (Quarterly Business Review) with key vendors to go through price & spending, PO status, KPI result, etc topics to engage key vendors on performance improvement

**Purchase Operation**
- Transfer Purchase Requisitions to Purchase Order in SAP and post PO timely to relevant vendors
- Track & trace PO status to ensure On Time Delivery, raise any issues and conduct root cause analysis
- Monitor material & service quality and work with stakeholders and related vendors for any quality issues

**Contract Management**
- Monitor contract life cycle closely to ensure each milestone is well achieved to avoid any risks caused by contract expiry
- Proper archival and filing of signed contracts in accordance to Corporate Policy

**Internal Customer Management**
- Set up productive collaboration mechanism and process to ensure stakeholder requirements are well met
- Determine stakeholder user requirements for more accurate RFQ sourcing and price negotiations

**Data Base Management**
- Maintain vendor, contract, material & price accurately in relevant system or data base to meet compliance, operation quality regulations

**Process Optimization**
- Setting SOP for new processes
- Optimisation of current systems and processes

**Ad-hoc Tasks**
- Any other tasks or project assigned by superior

**Qualifications**
- Degree / Diploma with major in Supply Chain or other Business-related studies
- Min 2 years of procurement experience, especially for non-production procurement (NPP) (indirect & services)
- Experience in contract drafting and software system management
- Strong communication and negotiation skills, data analytical skills
- Fluency in English and Mandarin is required as the role requires close collaboration with the legal and procurement team in China
- Proficient in MS Office such as Excel, Word, PowerPoint etc.
- SAP experience is highly preferred
- Team player with can do attitude, able to work with challenges and open to take on additional roles/ rotation

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