Administrative Assistant
2 weeks ago
The Administrative Assistant is responsible for providing administrative support to employees & management in EFL Singapore. The role holder should ensure delivery of high service levels for all admin related activities and manage the front office & the travel desk in the most effective and efficient way.
**Key Responsibilities**:
- Ensure maintenance and upkeep of EFL Singapore office as per EFL standards
- Oversee admin related work such as ordering and keeping records of office supplies & pantry materials
- Assist employees with administrative and housekeeping queries
- Monitor and maintain records of couriers sent and received from the office
- Ensure timely delivery of documents within office and to external sources
- Administrate the roster on the janitorial team, ensure building maintenance & payments are done on a timely manner
- Greet & assist visitors and be available at the reception desk as and when it required
- Maintain and update key contact lists related to office as well as management
- Develop, maintain, and update management assigned documents & files
- Maintain and perform banking related work and documentation whilst aligning with legal compliances as required
- Coordinate and assist management with local/overseas bookings, travel documentation and reservations
- Manage & maintain the payments related to all travels for key stake holders in office and keep proper records
- Be the key contact person for all travel related queries for internal and external stakeholders
- Ensure all logístical & meal arrangements are arranged and organized for meeting participants
**Position Requirements**:
- Minimum 2 years’ experience in a similar role
- Proficiency in MS Office
- Positive attitude towards work and ability to manage multiple priorities
- Excellent verbal and written communication skills
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