Administrative Assistant

4 days ago

Singapore Singapore Association of Social Workers Full time

Administrative Assistant (Membership and Office Administration)

**Roles and Responsibilities**

The Administrative Assistant (Membership and Office Administration), focusses on supporting the day-to-day operations of Singapore Association of Social Workers (SASW). This role is responsible for providing comprehensive administrative support, with a strong focus on membership management, office coordination, and general administrative tasks.
- Support Accreditation and Members Services Team
- Acting as the first point of contact for members, answering questions, and escalating issues as needed.
- Assisting in preparing and distributing membership-related materials, like newsletters or event announcements.

2. Support Accreditation and Membership Projects and Programmes
- Support end-to-end administrative and logístical support for events.

3. General Administrative Duties
- Managing office supplies: Ordering and tracking inventory of stationery, cleaning supplies, and other office materials.
- Scheduling meetings and appointments: Coordinating calendars and ensuring effective communication.
- Maintaining files and records: Organizing and managing both physical and digital documents.

4. Office Maintenance Responsibilities
- Coordinating maintenance requests: Identifying issues, contacting vendors for repairs, and ensuring timely resolution.
- Maintaining office equipment: Ensuring proper functioning of photocopiers, printers, and other office equipment.
- Managing cleaning services: Overseeing the scheduling and performance of cleaning staff to maintain a clean and tidy workspace.
- Ensuring office safety: Identifying and addressing any safety hazards or concerns.
- Monitoring office air-conditioning, lighting and washroom conditions: Ensuring a comfortable and productive work environment.

**Required Skills and Qualifications**:

- Good communication skills: Both written and verbal, for effective interaction with colleagues and vendors.
- Strong organizational skills: To manage multiple tasks and prioritize effectively.
- Attention to detail: For accurate record-keeping and documentation.
- Ability to work independently and as part of a team: To manage tasks efficiently and collaborate with colleagues.
- A positive attitude and willingness to learn: To adapt to changing priorities and embrace new challenges.

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