
Administrative Assistant
3 days ago
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. A successful Administrative Assistant should ensure the efficient and smooth day-to-day operations of our office.
**Responsibilities and Duties**:
- Provide general support to visitors
- Organise and schedule appointments
- Plan meetings and take detailed minutes
- Operating office equipment such as copy machines and computers
- Assisting with hiring and onboarding new employees
- Develop and maintain a filing system
- Assist in the drafting, updating and maintenance of office policies and procedures
- Order office supplies and research new deals and suppliers
- Perform simple book-keeping and inventory control
- Courses enrolment in the schools’ system
- Accompanying clientsto collect passes from the Immigration & Checkpoints Authority (ICA)
- Accompanying clients to visit schools on adhoc basis
**Required Skills and Qualifications**:
- Knowledge of office management systems and procedures
- Proficient in MS Office (MS Word, Excel and PowerPoint)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organisational and time management skills, with the ability to multi-task and prioritise work
- Bilingual in English and Mandarin, both spoken and written (our clients are mostly from China*)
- Diploma (or equivalent) in business, or related field
- Fresh diploma graduate welcomed to apply
**Preferred Skills and Qualifications**:
- Qualification as an Administrative Assistant or Secretary
- Past working experience in the Singapore education industry
- Past usage experience with WeEnterprise system
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