Program Associate, Road Safety

The Program Associate
- Road Safety is a full-time position based in Singapore that will report to the Regional Deputy Director - Asia (Road Safety). This Singapore-based role will support the management of 40+ staff in the region, the coordination of over

Program Associate - Road Safety (Asia)

The salary for this position is SGD 58,000 - SGD 61,500. To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, comprehensive healthcare, and Paid Leaves so you can relax, recharge and be there for the people you care about.

General Programmatic Support
- Support the Regional Deputy Director with administrative tasks, including maintaining calendars, taking and distributing meeting notes, and other tasks as needed;
- In coordination with program support teams in other global offices, prepare paperwork related to countries and cities and serve as core member of program teams;
- Develop and maintain organizational systems for the programs, including accurate filing systems;
- Create and personalize templates for documents used internally and externally by team;
- Perform data entry using Microsoft Word processing, Excel spreadsheet or database commands and formats material as required.
- Coordinate logistics for workshops, webinars, team meetings, etc., and develop standard organizational procedures/checklists to systematize event production;
- Organize agenda for weekly, monthly and team meetings as required;
- Liaise between the diverse teams that support Road Safety and provide general operational support accordingly.
- Track government programmatic and spending reports;
- Prepare presentations and assist with creating and distributing program materials:

- Draft letters, tables, charts, graphs, maps, data tables, presentations, and other visual aids as necessary;
- Correspond with external stakeholders and manage and fulfill their requests for information;
- Conduct background research and prepare materials as needed;
- Work closely with other Program Associates and Program Assistants throughout Road Safety Initiative and other administrative/operations colleagues across the organization.
- Assist with travel arrangements for team site and city visits.

Asia Specific
- Provide administrative support for the Asia region, reporting to Singapore-based leads for Road Safety initiative
- Develop contracts and agreement documents;
- Ensure that transactions, expenditures to and by cities, and deliverables are tracked until they are completed;
- Provides assistance with review of city workplans and activities, and provide preliminary comments;
- Identify, coordinate and processes information for Human Subjects Research forms and requirements;
- Monitors and co-evaluates government milestones, achievements, and deliverables;
- Lead and facilitate city and partner meetings and set an agenda;
- Facilitate management of government relationships and correspond directly with governments about their requests about administrative and content-related aspects of their project;
- Correspond with other team members to coordinate a reviews of government work;

Reporting
- Review reports and submit inquiries to refine and improve reporting;
- Synthesize data for weekly donor reports;
- Assist with programmatic reporting as requested by supervisor.

Other:

- Assist with other Vital Strategies duties as specified by the Regional Director
- Support efforts for coordination and collaboration among Vital programs across public health in the APAC region as assigned.

Ability to travel locally and internationally as needed

Other duties and responsibilities as assigned.

**Qualifications**

**_
Education and degree_**
- Bachelor’s degree in relevant field

**_Skills & abilities_**
- Excellent interpersonal, leadership and team building skills
- Ability to work with cross-cultural and cross-functional teams
- Strong written communication skills able to write concisely in professional business English
- Excellent communication and relationship building skills with an ability to work with a variety of internal and external stakeholders
- Analytical mindset with strong attention to detail
- Ability to set priorities and problem-solve
- Demonstrated project management skills
- Personal qualities of integrity, credibility, and dedication to the mission of Vital Strategies
- Collaborative, dedicated team player

**Experience**
- _Note: No previous road safety or injury prevention experience is needed, although it would be a plus. Similarly, public health experience is not needed, but would be a plus._

**_
Experience required:

- **
- 4 year’s experience preferred

**Working Conditions and Physical Requirements**:

- Ability to travel 10% of time.
- Willingness and ability to work across different time zones