Senior Executive

5 days ago

Clementi, Singapore Singapore University of Social Sciences Full time

**Digital Library Service**:
**Key Responsibilities**

The successful applicant will work in a lean team environment and is responsible for the following:

- Manage and coordinate day-to-day administrative and logístical requirements within the Library, including tracking progress on projects, planning and organising meetings, training sessions and other departmental events/activities, and maintaining office documents/records and equipment.
- Perform budgetary, financial and procurement tasks, including sourcing/ renewing, order placement, receipt and invoice processing, fund and vendor management, and the monitoring and reporting of expenditures. Assist in developing and tracking budgets.
- Develop, maintain and update departmental policies, procedures and systems, and ensure quality, operational efficiency and compliance with University policies.
- Serve as primary administrative contact between DLS and other departments in SUSS.
- Lead and/ or participate in special projects and initiatives.
- Provide secretariat support for meetings.
- May work some evenings and weekends.
- Perform other departmental and organisational duties as necessary or assigned.

**Job Requirements**:
The successful applicant must possess the following:

- Recognised degree.
- 2-3 years of relevant experience in library acquisitions, serials, procurement, business administration, management or related fields, preferably in an academic environment.
- Experience working with library management systems (e.g., Alma) and finance systems (e.g., SAP) would be an asset.
- Proficiency with computers, especially Microsoft Office, and web-based tools.
- Familiarity with budget planning, human resources and customer service procedures.
- Excellent organisational, analytical and problem-solving skills.
- Highly service-oriented with excellent interpersonal, written and verbal communication skills.
- High degree of accuracy and attention to detail.
- High level of integrity and professionalism in handling confidential information.
- Ability to work independently as well as foster teamwork and collaboration with internal and external parties.
- Ability to plan for and keep track of multiple projects and deadlines.
- Willingness to build new and expand existing knowledge and skills.

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