Administrative Assistant

1 week ago

Clementi, Singapore Complexart Pte Ltd Full time

The administrative support person will be responsible for the general administration of the office operations to include supplies management, expense reporting, accounts payable and accounts receivable preparation, general account control and analysis, petty cash reconciliation. This individual responds to a wide variety of customer’s inquiries which may include requests for pricing, preparing quotations, processing orders, providing order status, expediting orders, requests for literature.

**Essential Functions**
- General Office Maintenance and Administration - General office functions will include organizing office operations and procedures, lead generation support, performing administrative and clerical functions, controlling correspondence, designing filing systems, ordering supplies, maintaining office equipment, greeting visitors, answering the telephone, transferring calls and recording messages.
- General Accounting and Financial Administration - Administrative Support will perform general accounting functions in coordination with Corporate Headquarters personnel by preparing accounts payable and accounts receivable transactions for back-office processing, monitoring local expenses, as well as, performing miscellaneous closing and reporting functions.
- Operations
- Support the operations team, dealing with suppliers and customers

**Knowledge, Skills, and Abilities**
- Attention to detail
- Good working knowledge of word processing, spreadsheet programs, file and record management, as well as, other office procedures
- Basic bookkeeping and financial skills
- Active listening skills - giving full attention to what other people are saying, taking time to understand the points being made and asking clarifying questions as appropriate
- Ability to meet deadlines and manage one’s own time
- Service orientation - actively looking for ways to help others
- Able to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
- Ability to communicate effectively verbally and in writing
- Ability to establish and maintain interpersonal relationships - developing constructive and cooperative working relationships with others, and maintaining them over time

**Minimum Qualifications**
- Experience with Microsoft Office Suite
- Stable career history

**Working Conditions / Physical Requirements**
- Work performed in-office setting
- Note: The above Job Description is representative of the responsibilities and qualifications necessary to be successful in this role. It does not encompass every job duty or responsibility; other tasks may be assigned as necessary. Further, the job description does not alter the at-will nature of employment with Complexart Pte Ltd and does not create a contract of employment.

**Job Types**: Full-time, Permanent, 5 day week

**Salary**: $1,400.00 to $2,400.00 /month

**Job Types**: Full-time, Contract
Contract length: 6 months

**Salary**: $1,400.00 - $2,400.00 per month

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

**Experience**:

- Microsoft Office: 1 year (preferred)

Work Location: One location

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