Executive Administrator

6 days ago

Singapore Football Association of Singapore Full time

Job Summary

Reporting to the Head of Department, we are looking for a versatile and highly organised secretarial personnel to perform personalised administrative duties for the executive office. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the Head of Department. You may also be required to make travel arrangements and assist with other duties when required. To ensure success in this role, you should exhibit excellent organisational skills and demonstrable experience in a secretarial role.

**Job Description**:

- Typing, formatting, and editing reports, documents, and presentations.
- Entering data, maintaining databases, and keeping records.
- Liaising with internal departments for organisation-wide programmes.
- Coordinate official overseas travels when needed - including arranging visas, travel itinerary, accommodation, transportation, and flight bookings.
- Scheduling of appointments and meetings (local and overseas) and compilation of meeting papers, including recording of Minutes of meetings.
- Managing internal and external correspondence on behalf of senior management, including with regional and global bodies like the FIFA, AFC and other football federations.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Observing best business practices and etiquette.
- Any other duties as assigned by the Head of Department.

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