Office Admin Assistant

2 weeks ago

Tiong Bahru, Singapore Reshamwala Shipbrokers Full time

**Job Title: Office cum Admin Assistant**

Job Overview:
**Responsibilities**:
1. Office Administration:

- Greet and assist visitors, clients, and employees in a friendly and professional manner.
- Manage and maintain office supplies, ensuring availability and reordering when necessary.
- Coordinate and schedule appointments, meetings, and conferences.
- Handle incoming and outgoing mail and packages.

2. Office Cleanliness:

- Ensure the office premises are clean and well-maintained on a daily basis.
- Organise and maintain common areas, including the kitchen and reception area.
- Collaborate with cleaning services to schedule regular cleaning and maintenance tasks.
- Monitor and report any maintenance issues to the relevant personnel.

3. Data Entry:

- Assist with basic data entry tasks, including updating records and databases.
- Input financial and non-financial data accurately and in a timely manner.
- Organise and maintain electronic and paper files.

4. Accounting Support:

- Assist with basic accounting tasks such as invoicing, expense tracking, and reconciling accounts.
- Work closely with the finance team to ensure accurate and timely processing of financial transactions.
- Prepare and maintain financial reports as needed.

5. Any ad hoc assignments when required

Qualifications:

- High school diploma or equivalent; additional education in office administration or related field is a plus.
- Proven experience in office administration, cleanliness maintenance, and basic accounting tasks.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Attention to detail and accuracy in data entry.

Attributes:

- Punctual and reliable.
- Ability to work independently and as part of a team.
- Strong problem-solving skills.
- Professional and friendly demeanour.
- Discretion and confidentiality in handling sensitive information.

**Salary**: $2,000.00 - $2,700.00 per month

Schedule:

- Monday to Friday

**Experience**:

- Office: 1 year (required)

Work Location: In person

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