Admin Assistant

5 days ago

Singapore ETHEREAL BEAST PTE. LTD. Full time

Job Description: Admin Assistant

We are seeking a highly organized and detail-oriented individual to join our team as an Admin Assistant. As an Admin Assistant, you will provide essential administrative support to ensure the smooth operation of our organization. You will work closely with various departments and team members to facilitate effective communication and streamline administrative processes.

**Responsibilities**:

- Manage and maintain calendars, appointments, and scheduling for executives and team members.
- Arrange and coordinate meetings, conferences, and travel arrangements.
- Prepare and distribute internal and external correspondence, memos, and reports.
- Assist with the creation and editing of documents, presentations, and spreadsheets.
- Organize and maintain electronic and physical filing systems.
- Answer and redirect phone calls, take messages, and respond to inquiries promptly.
- Greet and assist visitors, clients, and employees in a professional and friendly manner.
- Coordinate and track office supplies, inventory, and equipment maintenance.
- Assist with data entry, record-keeping, and database management.
- Provide general administrative support as needed.

**Requirements**:

- High school diploma or equivalent; additional education or certifications in administration or office management is a plus.
- Proven experience in an administrative or clerical role.
- Excellent organizational skills and attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Strong problem-solving and decision-making abilities.
- Professional and courteous demeanor.
- Ability to work both independently and collaboratively in a team environment.
- Familiarity with basic office equipment, such as printers, copiers, and fax machines.
- Knowledge of office management systems and procedures.
- Discretion in handling confidential information.

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