HR & Admin Executive

6 days ago

Singapore TALENTS@WORK PTE. LTD. Full time

**Highlights**
- Monday to Friday 9am to 6pm
- SGD $3500-4500
- AWS
- Medical Benefits
- Annual Leave Benefits
- F&B experienced will be added advantage

**About the role**:
Working closely with outsourced partner, you will act as the first point of contact for employees on any HR & Admin related queries and you will be handling the following responsibilities.

**Payroll & Attendance**
- On weekly basis, download time attendance from the app and submit to outsource partner to update the time and attendance records. Pass the time and attendance for the Kitchen Supervisor to approve
- Ensure the payroll and leave data updates are submit timely to outsource partnerCheck payroll reports done by HR outsource partner before management approval for salary payment and CPF contributions

**Compensation & Benefits**:

- On weekly basis, after verifying the details, assist to approve the leave and claims for the staff. For urgent leave, they will follow up with leave submission and supporting document, if needed
- Work with the outsource HR company on the Reservist/ Maternity/ Childcare/ Insurance Claims and ensure timely & accurate submissions and processing of monthly claims

**Recruitment Function**:

- Assist with day-to-day operations of the HR functions and duties (onboarding, offboarding, prepare HR letters including New hires; Confirmation; Promotion; Acceptance of Resignation and Warning Letters)
- Update the outsource partner on the new hires details as well as resignees
- Update Pfile to ensure all documents are in place both hardcopy and digital.
- Register /De-register the thumb print to enable staff can clock in/out in both outlets and FAB App
- Update insurance company on the new hire and resignee status
- Update organization chart updates
- Conduct Orientation and Exit Clearance

**Admin Function**
- Support general office administration and operations
- Monitor renewal of all company purchases and services contracts such as equipment; retail outlet leasing; insurance; pest control; software licenses etc.
- Source for new equipment
- Manage and upkeep inventory for stationery, pantry, cleaning supplies etc.
- Source for relevant course for staff to attend, course registration and arrange payment and submit grant and follow up grant status
- Support company /staff events eg Annual outing
- Ad-hoc or HR project follow up duties as and when assigned by the superior

**Qualifications**
- Minimum 2 years of HR experience required
- Possessing good HR knowledge and understanding of the Employment Act and the labour laws in Singapore is a must.
- Focused mainly on Payroll and Compensation.
- Required to be highly independent and possess a high level of integrity.
- Must be willing to adapt to changes in a fast paced environment
- Must be very organised and meticulous
- Good communication & interpersonal skills.
- Experience working in F&B will be an advantageSingaporean only

Sarah

Reg No: R2198293

EA Licence No: 21C0501

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