Academic Services Executive

1 week ago

Singapore TMC ACADEMY PTE. LTD. Full time

We are looking for 1) Academic Services Executive and 2) Examinations Executive.

**You should already have: (applies to both roles)**
- At least a Diploma in Business / Management from a recognized Institution.
- Some relevant working experience in administration support.
- Able to work independently and in a dynamic environment
- Effective problem-solving capability and adaptable to changes.
- Customer-focused mindset.
- Able to work flexible hours where necessary i.e. evening invigilation.
- Knowledge in MS Office, Windows OS and effective communication skill.

**Your role as an Examinations Executive**:

- Provide students with written advice on their examinations schedules, including advice to students who are repeating modules.
- Process student requests for examination transfers ensuring that fees are paid and the student’s registration for an examination is updated.
- Organise the seating arrangements and timetable for examinations for all proprietary courses and partner organisations examinations and coordinate the venues for these examinations
- Assist with the preparation of the examination timetable and arrange for staff and students to receive the timetable.
- Prepare attendance lists, seating plans and invigilators’ duty for each examination
- Organising the printing of examination papers
- Involve in exam invigilation
- Organise the collection of examination papers for marking by academic staff, ensuring the security of the examination papers at all times.
- Upon return of marked examination scripts and assignments organize for them to be couriered to Cambridge and partner organisations, where required.
- Prepare results lists following the Assessment Review Committee meeting (ARCM), checking the entries thoroughly
- Preparation of reports for submission to relevant institutional parties
- Prepare the graduation lists
- Release results to students ensuring that security of results is maintained.
- Prepare letters of certification and official transcripts

**You role as an Academic Services Executive**:

- Sourcing and make arrangement with company on internship related programmes.
- Provide the student’s Curriculum Vitae to company to work on the internship placement.
- Obtain company evaluation report for student’s result requirement
- Work closely with internship coordinator to ensure that each student’s internship is closely monitored and the necessary visits are arranged
- Ensure that students are advised of changes in class timetables and other important information
- Enter student data in the school management system, arrange access to online university portals, as appropriate.
- Conduct registration of new and existing lecturers for teaching
- Management of teaching associate list
- Planning of course timetable
- Scheduling of adjunct lecturers for teaching
- Management of online learning platforms
- Assist in all internal assessments and audits.
- Any other duties, as directed by the Manager - Academic Services

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