Assistant Director, Finance

5 days ago

Queenstown, Singapore Singapore Institute of Technology Full time

**Job no**: 498431
**Department**: Finance
**Contract type**: Permanent

This role is responsible for carrying out daily procurement operations of the organisation, as well as other ad-hoc projects and duties.

**Key Responsibilities**

**A. Procurement**
- Facilitate and drive cross-functional collaboration in joint purchases through effective communication and influence across internal stakeholders
- Review and process tender documents. Ensure full compliance to procurement policies leading to tender approval and award in accordance to approving and signing authority
- Perform procurement transactions in SIT’s e-Sourcing portal (i.e. tender publication, issuance of tender corrigendum and clarification), contract award, PO creation and contracts management
- Verify that bids are evaluated fairly, review recommendation reports for approval and routing to tender board for approval
- Advise user divisions on procurement policies, appropriate method of procurement and workflow
- Identify value-added opportunities to streamline work processes and improvements
- Provide insight through the analysis of spend and supply markets to achieve demand aggregation and other initiatives that will improve overall efficiency and user experience
- Enhance sourcing and procurement related systems as and when required
- Provide end-to-end support, advice, and training on procurement policy, procedures, and system

**B. Operations**
- Assist in the yearly budget exercise
- Assist in validation of exceptions from Data Analytic Report
- Assist in both the internal and external audit including preparation of schedules or reports required for audit purposes and related consultancy work
- Assist in any other procurement related functions

**C. Others**
- Review processes and procedures from time to time and implement improvements to enhance efficiency
- Improve on internal control and ensure sound internal control are in place in all areas of Procurement
- To provide advice and guidance to internal customers or other divisions of the organisation in their day-to-day execution of procurement duties to ensure adherence and compliance with organisation-wide guidelines, policies and procedures
- To provide supervision, mentoring junior staff members and set guidance to coach staff in their developing process
- Any other ad-hoc duties as assigned

**Job Requirements**
- Minimum Bachelor’s Degree
- Minimum 8-10 years of relevant working experience in government or educational sector would be preferred
- Process strong analytical skills, meticulous with high level of integrity
- Able to multi-task and lead team in a fast-paced environment
- Team player who is resourceful and with good communication skills
- Able to handle internal and external stakeholders
- Skilled in both oral and written communications
- Proficient in Microsoft Word, Excel and PowerPoint
- Knowledge of SAP MM modules, hands-on experience in any e-procurement systems and data analytic tools will be advantageous

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