Assistant Executive

**JOB DESCRIPTION**

This role plays a vital role in delivering key HR functions to ensure smooth day-to-day operations and a positive employee experience, with a key focus on payroll administration. This role will design and implement strategies to foster a positive workplace culture through engagements and feedback, and ensure seamless execution of HR services.

**Responsibilities**

**Recruitment & Onboarding**
- Coordinate with hiring managers to understand position requirements and support their recruitment needs.
- Manage the end-to-end recruitment process, including job postings, screening, managing interviews, selection and conducting reference checks.
- Conduct onboarding introduction and office familiarisation and facilitate a smooth transition for new hires into the organisation

**HR Employee Engagement**
- Design and manage employee engagement strategies and activities to build a positive workplace culture and enhance employee satisfaction, including project and budget approval.
- Plan and execute engagement activities, events, and wellness programs, including staff retreats, meetings, workshops, talks and celebrations.
- Gather and analyse employee feedback, making recommendations to improve engagement and retention.

**HR System Management**
- Source, pro

**HR Shared Services**
- Serve as the main point of contact for HR services, queries, system support and issue resolution for assigned entity(ies).
- Manage end-to-end payroll processing, including payroll adjustments and submission for Government Paid Leaves (GPL), if applicable.
- Manage employee data management, training administration, leave administration, recruitment, on/off boarding and performance management.

**HR Documentation & Digitalisation**
- Assist in streamlining HR processes through digital solutions to enhance operational efficiency and employee experience.
- Participate in the implementation of digital tools and platforms for HR documentation, workflow automation, and data management.
- Ensure proper documentation practices are followed, including compliance with data protection and confidentiality requirements.
- Provide administrative support for digitalisation projects, such as gathering user requirements, testing systems, and coordinating user training.

Any other duties assigned by Reporting Officer and Management Committee.

**Job Requirements**
- Dipoma or Bachelor’s degree in Human Resource, Business Administration or equivalent.
- Strong knowledge of HR practices with 3-5 years of experience, with exposure to drafting HR policies or employee engagement.
- In-depth knowledge of HR processes, statutory compliance and policy frameworks.
- Strong organisational and project management skills, with the ability to multitask and meet deadlines.
- High level of attention to detail and confidentiality.
- Strong interpersonal and communication skills, with the ability to build strong relationships across all levels of the organisation.
- Proficient in Microsoft Office Suites, design software and familiarity with HR software or systems.

1 year contract, convertible to permanent position.

Preferably to be bilingual in English and Malay (in order to coordinate with various English and Malay speaking stakeholders and clients)

**Job Types**: Full-time, Permanent, Contract
Contract length: 12 months

**Benefits**:

- Flexible schedule

Schedule:

- Monday to Friday

Supplemental Pay:

- 13th month salary
- Performance bonus
- Yearly bonus

Work Location: In person

Application Deadline: 30/06/2025
Expected Start Date: 01/08/2025