Secretary to Managing Director

2 weeks ago

Clementi, Singapore CHARIOTS CAPITAL PTE. LTD. Full time

**Location: Jurong East, West Region, Singapore**

**Key Responsibilities**:

- Manage the Managing Director's calendar, schedule meetings, coordinate appointments.
- Assist in the preparation and proof-reading of agendas, presentations, reports, and any other documentation and follow up on action items as required.
- Take detailed meeting minutes, distribute them to relevant parties, and follow up on action items to ensure timely completion
- Coordinate travel itineraries, including booking of flights, accommodations, and transportation and ensure all travel-related documentation and arrangements are completed efficiently.
- Maintain an organised filing system for important documents and records.
- Liaise with internal departments and external stakeholders on behalf of the Managing Director.
- Adapt to changing priorities and demands, demonstrating flexibility and problem-solving skills.
- Ensure the office runs efficiently by managing supplies, organising meetings, and coordinating maintenance services.
- Perform other administrative duties as required to support the Managing Director and management team.

**Requirements**:

- Bachelor’s degree in Business Administration or related field.
- Minimum 3 years of experience as a Secretary or in a similar role, preferably supporting C-suites executive / senior executives.
- Familiarity with office management procedures and basic accounting principles.
- Familiarity with legal documentation and business processes, with the ability to interpret contracts and regulatory documents will have an added advantage.
- Proven experience as an executive secretary or similar administrative role.
- Exceptional organisational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritise tasks effectively.
- High level of professionalism, discretion to handle confidential information.
- Strong attention to detail and problem-solving skills.
- Flexibility to travel and manage urgent matters outside regular office hours when required.
- Ability to adapt to changing priorities and work efficiently under pressure.

**What We Offer**:

- Competitive salary and benefits package.
- Opportunity to work closely with senior leadership.
- A supportive and collaborative work environment.

Pay: $3,000.00 - $4,300.00 per month

**Benefits**:

- Dental insurance
- Health insurance

Schedule:

- Monday to Friday
- On call

Supplemental Pay:

- Performance bonus

**Experience**:

- Secretarial work: 3 years (preferred)

Work Location: In person

Expected Start Date: 29/11/2024

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