Specialist Contract Administrator

One of the core functions of our Global Sourcing Management Group (GSMG) is to conduct effective sourcing work for our Company by executing our end-to-end sourcing process. This includes working with the business stakeholder to understand the needed goods or services, identifying the viable suppliers, conducting the evaluation process via RFX steps, selecting the final suppliers, and then completing the negotiation and formal contracting work. The Global Sourcing and Contracting (GSC) team sit within the Business Operations organization of GSMG and is responsible for executing the GSMG S&C work.

The **Contract Administrator** executes administrative contract management activities such as setting up records in Ariba, performing triage, managing contract execution, contract storage and repository maintenance and supplier contract maintenance, extensions, and terminations.

**WHAT YOU WILL DO**

Your responsibilities will include, but are not limited to:

- Review contract and check for completeness, following up with business users for further information where necessary
- Generate contract workspace (CW), ensure all appropriate risk checks and approvals are obtained
- Triage requests based on triaging instructions
- Arrange for necessary approvals and signatures to finalize contract
- Ensure contracts are stored in Ariba system
- Facilitate Purchase Orders
- Able to operationalize contracts including extracting metadata, ensuring accurate supplier information and status, and enabling purchase orders
- Check workflow daily for tasks assigned and redirect work items as appropriate
- Help business structure contract request and confirm appropriate information is gathered accurately
- High focus on delivering excellence to GSMG / Stakeholders / Legal to enable value creation
- Continuously work with stakeholders / procurement / legal to understand and escalate their needs as needed
- Able to track and report contract metadata extraction.

**WHAT YOU MUST HAVE**

To be successful in this role, you will have:

- Bachelor’s Degree in Business, Finance, Law, or related field
- Minimum of two (2) years in a contract administrator or relevant role
- Familiarity with transaction structures and an understanding of key contractual terms
- Experience in preparing and reviewing contracts/legal documents and processing them for Legal/SME review, approvals, and signature, either manually or using CLM software
- Experience with extracting key metadata from executed contracts and processing documents for storage/archiving
- Experience with contract management software and workflow management tools. Familiarity with Ariba Contract Workspace (CW), SAP, Appian vendor management and/or ServiceNow would be a plus

Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.

**Who we are**

We are known as Merck & Co., Inc., Rahway, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

**What we look for**

Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

**Search Firm Representatives Please Read Carefully**

**Employee Status**:
Regular

**Relocation**:
No relocation

**VISA Sponsorship**:
**Travel Requirements**:
**Flexible Work Arrangements**:
**Shift**:
**Valid Driving License**:
**Hazardous Material(s)**:
**Number of Openings**:
1
**Requisition ID**:R209593