IT Project Management Officer

2 weeks ago

Singapore ANTAES ASIA PTE. LTD. Full time

**Context**:

- As an experienced IT Project Management Officer, you will be in charge of the PMO activities for IT Production Services and will be part of the Project management services team.
- The PMO is responsible for assisting and supporting the senior management of the department in their day-to-day activities. This primarily involves the follow up and drive transverse activities, sourcing, and reporting (among others). He/she works closely with senior managers of the entity and interacts frequently with other stakeholders based in Singapore and other regions where required.
- The position requires autonomy and reliability in performing duties while maintaining close communication and relationship with all the department teams and partners.
- Contribute to IT projects in the banking industry for Antaes clients
- Contribute to the promotion of Antaes services on top of assistance provided to clients

Reporting and Quality Assurance
- Propose and produce monthly dashboards for department activities and projects (Risk, Quality KPI, Alert, Planning, Budget)
- Build and implement a quality assurance framework to support ISAP transversal projects.
- Setup an ad hoc governance for each and every topic/project to ensure a good coordination and follow-up with the main stakeholders
- Continuously evaluating projects to ensure they are meeting the bank standards, adhering to budgets, and meeting deadlines

Governance
- Provide support to the management during governance meeting
- Backup Head of Department on Business Continuity Plan exercise (BCP), crisis management, permanent control governance, administrative activities etc.

Coordination with other groups
- Collaborating with other department Heads to define, prioritize the projects
- Provide support on HR matters, ensuring hiring and onboarding are carried out smoothly
- Coordinate with Admin department for booking travel, supplies and office materials

Change, collaboration and process
- Take the lead to ensure the department alignment with CACIB / ISAP compliance, security rules and controls
- Collaborating with other department leaders to define, prioritize, and develop projects
- Facilitate project managers group sharing best practices and lessons learned across the department
- Initiate processes for transverse activities such as new joiner onboarding, compliance monitoring, etc.

**Job Requirements**:

- Bachelor’s Degree or equivalent experience required

Functional
- Working in Banking environment and / or international organization will be an advantage
- Good understanding of an IT organisation and ecosystem
- Experienced in PMO activities or in a project management role (minimum of 3 years)

Technical
- Highly proficient with MS PowerPoint, MS Excel (pivot table), MS Project
- Capability to produce high quality PowerPoints Documents in terms of design and content
- Advanced Excel (VBA) and Power Point proficiency. 3+ years of practical experience of using Excel for building and maintaining data models

Other professional skills and mindset
- Bright, outgoing personality with a positive outlook and strong team-working
- Strong leadership skills
- Be creative and proactive is a plus
- Strong attention to details and technicalities.
- Highly analytical mind and energetic character
- Outstanding presentation and communication skills
- Ability to easily communicate with multi-cultural team members

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