Senior Specialist, Board

Key Accountabilities
**Key Accountabilities**

**PTE Board & Subsidiary Boards**
- Responsible for preparatory work for meetings which include notifying board directors of meeting details, programs and board agenda, collating and circulating meeting materials to directors and management team
- Support the CEO's office or any other internal stakeholder as required in developing meeting materials
- Responsible for drafting board agenda, program, board resolutions, prepare advance board minutes, planning the board’s full year meeting schedules one year ahead, workshops and customer visits or any other activities that coincide with the board meetings, manage on-site logistics, at times including site selection and inspection, and providing follow up on previously completed board action items
- Communicate with Directors’ offices for meeting date alignment, logistics and practicalities for the board directors during meeting dates including their hotels and transfers etc
- Support General Counsel in her/his role as Board Secretary in drafting board agenda, board resolutions, prepare board minutes advance of actual board meetings, board actions and communicate actions clarifications from Owners and CEO, finalizing board minutes for Chairman’s signature and archiving minutes for record and audit
- Develop guidelines for the tracking and storage of all relevant documents and paperwork, and act as the custodian and repository of all decision and approval documentation between Owners and the Company
- Provide Corporate secretariat duties to the company and subsidiaries and their board meetings, including preparation of statutory documents relating to appointment and resignation of directors, declaration on interests and remunerations
- Responsible for any statutory documents (including those related to AGMs or other such meetings) are filed with the relevant government departments within the required timeline and in compliance to local requirements
- Track and monitor status of action items arising from the meetings with the assigned owners, and escalate any delays to the CEO or Owner representative as required
- Point of contact, together with CEO’s office, between board representatives and board directors
- Support SVP CG and leadership team, including but not limited to answering correspondences, arranging for meetings and travel, etc

**Board Committee**
- Develop guidelines for the tracking and storage of all relevant documents and paperwork relating to internal Committees, and focal custodian and repository for all documentation
- Review membership requirements and nominations for committees, identify a point of contact for each committee, and update committees and membership lists as required
- Track and monitor status of action items arising from the meetings with the assigned owner, and escalate any delays to committee chair as required

**Focal-Custodian of Company’s Board & Owners’ Communications, Decisions & Approvals**
- Develop standard framework to maintain Board Meeting and Owners’ communications, decisions and approvals and responsible for keep records up to date at all time for easy retrieval and audit
- Responsible for monitoring and tracking Owners’ decisions and approvals and cascade information accordingly to the relevant stakeholders
- Responsible for documentations for PTE and subsidiaries are in compliance to organization’s and governments’ regulations in Singapore and other Borouge locations

**Balanced Scorecard**
- Responsible for reviewing BSC KPI performance with SVP and the leadership team
- Provide monthly BSC update to SVP CG and the leadership team to drill down performance gaps and identify areas of improvement
- Challenge the team on the validity and progress of their targets against milestones so that KPIs are aligned with measurements in the KPI handbook
- Present at Business Performance Committee led by CEO’s office to update the committee on KPI progression and gaps
- Monitoring and advising the SVP leadership on KPI performance and address gaps
- Finalize BSC for the year, including results calculations, with supporting evidence for submission to SVP & CEO’s approval

**Fixed Cost Budget**
- Manage the Corporate Governance budget by conducting financial analysis and creating reports to support the decision making for senior management

**This position is based in Singapore.**

Qualification & Experience
**About You**

**Minimum Qualification**
- Business Degree

**Minimum Experience, Knowledge & Skills**
- At least 10 years of experience working with senior management / executive level in a large, multinational company
- Experience in the petrochemical industry is an advantage

Internal Applicant Statement
- I understand the job scope and meet the requirement for this role.
- I have been in my current position for at least 2 years.
- I did not receive any disciplinary warnings for the past 1 year.
- I obtained minimum 2 “Solid Performer” ratings and