
Administrative Executive
2 weeks ago
**Key Responsibilities**:
- Provide general administrative support to operations and project teams.
- Assist with scheduling and logistics for offshore personnel (e.g. travel bookings, crew rotation plans).
- Maintain and manage project documentation, certifications, and employee records.
- Prepare quotations, invoices, and coordinate with finance on payment follow-ups.
- Coordinate procurement and purchase orders with vendors.
- Support the preparation and submission of tenders, reports, and client documentation.
- Liaise with clients, suppliers, and internal departments on administrative matters.
- Ensure compliance with company policies and regulatory requirements.
- Perform general office duties such as data entry, filing, and correspondence.
**Requirements**:
- Minimum GCE ‘O’ Levels or Diploma in Business Administration, Office Management, or a related field.
- 1-2 years of experience in an administrative role (marine/offshore environment preferred).
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Good communication and interpersonal skills.
- Meticulous and able to handle confidential information responsibly.
- Able to work independently and under pressure to meet deadlines.
**Preferred Experience (Advantageous)**:
- Familiarity with offshore manpower mobilization, BOSIET/medical records, and visa processes.
- Experience with basic procurement or invoicing.
- Exposure to marine or shipyard administrative processes.
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