Current jobs related to Workplace Coordinator - Bishan - JLL

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**Workplace Coordinator (Rest Of Asia)**

**Work Dynamics**

**What your day-to-day will look like**:
**All of Asia (excluding India)**
- Consolidate and update floor plan
- Manage and update Lease Database
- Assist in drafting of business case for new leases/renewal
- Gather data and assist in property market
- Review of SOP to enhance the effectiveness of the work process and identify areas for automation of process and business process re-engineering
- Align SOP across Asia
- Assist to execute and manage facilities management projects/initiatives as assigned
- Update files in Share folder
- Roles may extend to support other countries as and when needed

**Rest of Asia (excluding India)**
- Act as the main point of contact to provide Facilities support
- Liaise with local team on all hard and soft services
- Liaise with landlord/property manager in case of escalations from the local teams
- Vendor Contract Management
- POs for all other countries, GR and follow up payment (if required)
- Onboarding of vendor in Sapphire and update vendor details when required
- Review and renew contract
- Review monitor and control overall expenditures and performance of operating budget.

Assist SG team when required
- Provide event support for SG event, All Hands, etc
- Any other assigned jobs

**Desired or preferred experience and technical skills**:

- Firm First Mindset
- Able to cooperate and work well with others to meet targets
- Support the team effectively as and when needed
- Proven ability to commit to flawless execution while complying with firm’s procedures and standards
- User Focus & Relationship Management
- Able to interact with employees across all levels & vendors with ease
- Ability to manage conflict and conflicting priorities
- Demonstrates ability to work with vendors to deliver efficient services
- Demonstrates proactive & professional approach to customer service
- Has a customer-oriented attitude
- Project Management & Organizational Skills
- Proven ability to manage multiple and complex operational matters on a daily basis
- Demonstrates ability to prioritize and manage the completion of projects in an efficient
- Problem-solving skills - capacity to deal with ambiguity and solve complex problems effectively
- Ability to effectively deal with stressful situations
- Able to work independently
- Self-motivated; confident & energetic
- Flexible - able to adapt to rapidly changing situations
- Goal-oriented - able to focus on meeting all performance targets
- Strong communicator - good presentation skills and possesses strong verbal & written communication skills (English & local language); also an active listener
- Exhibits honesty & trustworthiness

**Required Skills and Experience**
- Prior experience in facilities, property management or related field preferred
- Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous
- Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous

**Location**:on site

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

**Location**:
On-site -Singapore

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

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