Senior Executive, Administrative Support

23 hours ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

This incumbent is part of Nanyang Business School Corporate Services - Academic Support team, that primarily supports faculty in research and teaching-related administrative matters. The team seeks to achieve operational excellence in creating a customer-focused, faculty-friendly service centre. This incumbent will be the key liaison for faculty on all administrative matters related to research and teaching activities.

**Responsibilities**:
**1. Course Support**:

- Work closely with program offices and faculty on teaching schedules
- Assist in dissemination of course materials and information on the learning management systems/platforms
- Preparation of course packs
- Scheduling of student consultations
- Support CA and examination invigilation

**2. Finance/Procurement**
- Ensure all spending are in accordance with NTU policies and guidelines
- Assist in budget planning for faculty-related expenses
- Proper filing and accounting of revenue and expenditure for periodic financial reporting
- Proper and timely processing of expenses claim incurred by faculty
- Assist with purchases in accordance with NTU procurement policies and guidelines
- Conduct due diligence for all procurement, assuring an efficient purchase that balance cost and value

**3.** **Events Management**
- Assist in the organization of seminars, workshops, and retreats, including logístical arrangements, budget monitoring, and smooth on-site execution

**4.** **Other General Administration**:

- Establish SOPs for each area of work and review processes for efficacy
- Provide support to faculty on administrative matters such as claims submissions, requests for approvals, etc.
- Assist with travel arrangements for faculty on official business
- Setup and manages logistics for meetings with internal and external stakeholders
- Prepare and coordinate logístical support for meetings
- Preparation and editing of presentation slides
- Arrange, prepare agenda and refreshments, and write minutes of meetings
- Mailing and printing services
- Manage office stationery supplies for faculty
- Proper record keeping and filing

**Job Requirements**
- Minimally a Diploma in Business Administration, or related field.
- Degree in Business Administration, or related field, is preferred.
- Minimum 5 years' of working experience in an administrative role.
- Relevant working experience in education sector will be advantageous.
- Strong proficiency in MS Office suite, and online productivity tools.
- Articulate with excellent communication skills
- Able to work individually and collaborate with others as a team
- Strong planning, organizational and problem-solving skills
- Independent and possess strong multi-tasking abilities
- Meticulous and attentive to details

Hiring Institution: NTU

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