Office Specialist

We are seeking a proactive and highly organized **Office Specialist** to oversee the daily operations of our office. You will be the central point of contact for all administrative functions, ensuring a productive, clean, and welcoming environment for our team and visitors. This role is essential for maintaining the smooth operation of our workplace.

**Responsibilities**
- Oversee daily office operations, ensuring cleanliness, supplies and functionality of facilities (pantry, meeting rooms, workstations)
- Manage office inventory (stationery, copier paper, pantry items) and place orders as needed
- Schedule and maintain meeting rooms via Outlook; ensure AV systems and materials are ready
- Handle administrative tasks: expense submissions (Concur/CTC), business card printing, desk/locker allocation, courier services and mail distribution
- Support onboarding by issuing access passes and assisting visiting staff
- Liaise with landlords/vendors for maintenance, repairs and health & safety compliance
- Organize internal events, coordinating logistics such as catering and office décor
- Ensure smooth operation of office equipment and access systems

**Requirements**:

- 2+ years’ experience in office administration or a similar role
- Strong organizational, multitasking, and problem-solving skills
- Excellent communication and interpersonal abilities
- Proficient in Microsoft Office (especially Outlook); familiarity with office management tools
- Ability to work independently and collaboratively in a fast-paced environment

**We offer**
- By choosing EPAM, you're getting a job at one of the most loved workplaces according to Newsweek 2021 & 2022&2023.
- Employee ideas are the main driver of our business. We have a very supportive environment where your voice matters
- You will be challenged while working side-by-side with the best talent globally. We work with top-notch technologies, constantly seeking new industry trends and best practices
- We offer a transparent career path and an individual roadmap to engineer your future & accelerate your journey
- At EPAM, you can find vast opportunities for self-development: online courses and libraries, mentoring programs, partial grants of certification, and experience exchange with colleagues around the world. You will learn, contribute, and grow with us

**Life at EPAM**
- EPAM is a leading global provider of digital platform engineering and development services. EPAM has been expanding in Singapore since 2013 and delivering the best solutions to our customers. As a recognized leader, EPAM Singapore achieved Great Place to Work® Certification in 2023 and is committed to providing our team with inspiring careers.
- You will have the opportunity to work with fellow talented technologists and accelerate your career by participating in our numerous upskilling, training, and certification programs. That is why EPAM Singapore was awarded Gold for Best In-House Certification Programmes in the Employee Experience Awards 2023 and Silver in the SkillsFuture Employers Awards 2022 for our efforts in championing employees' skills development and building a lifelong learning culture at the workplace. You can also look forward to developing holistically with the multiracial festivals and various wellness and cultural activities organized by our passionate colleagues here.