Front Desk Admin Clerk

4 days ago

Singapore UNITED LANGUAGE CENTRE PTE. LTD. Full time

At United Language Centre (ULC), we are more than just a school — we’re a community. We're looking for a **Front Desk Admin Clerk**who takes pride in creating a clean, organized, and welcoming environment for our students, teachers, and visitors. If you're someone who enjoys multitasking, cares about details, and thrives in a friendly, fast-paced setting, we’d love to meet you.

**Responsibilities**:
**Reception & Student Support**
- Greet and assist students and guests at the reception
- Answer general phone and in-person enquiries
- Provide information to students and parents, including classroom directions and course details
- Assist with children and special needs companions during class hours

**Class & Scheduling Support**
- Manage student attendance records
- Schedule and book lessons based on teacher and student availability
- Monitor and update class timetables and classroom assignments

**Facilities Maintenance**
- Ensure reception, classrooms, staff rooms, pantry, and common areas are tidy and presentable throughout the day
- Maintain proper ventilation and lighting in all teaching and shared spaces
- Check and ensure school facilities (AC, lights, speakers, whiteboards, etc.) are in working condition
- Handle classroom setup before and after each day (chairs, whiteboards, materials, etc.)

**Stock & Inventory Management**
- Monitor and maintain supplies (pantry, stationery, cleaning, classroom, welcome kits, etc.)
- Receive and log deliveries, and check the school mailbox
- Liaise with the person-in-charge for reordering stock when needed

**Cashiering Duties**
- Handle physical cash payments and vouchers securely and accurately
- Record all transactions in line with company procedures

**General Admin**

Support the team with ad-hoc admin tasks assigned by the reporting manager

**What We’re Looking For**:

- Friendly, approachable personality with a strong sense of responsibility
- Excellent communication and organizational skills
- Able to multitask and stay calm in a busy environment
- Basic computer literacy (Google Workspace / MS Office)
- Prior experience in an admin or front desk role is a bonusEnjoys working with children and families from diverse backgrounds

**Why Join ULC?**:

- Supportive, close-knit team culture
- Opportunities to grow within a meaningful education environmentWork in a vibrant, community-oriented language school

**Ready to Apply?

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