Executive Support Specialist-regional President

Admin & Support; Administrative Support; Diary & Travel Management; Reporting & Presentation Preparation

**EXECUTIVE SUPPORT SPECIALIST-REGIONAL PRESIDENT**

**FedEx Express is one of the most admired companies in the world**
At FedEx Express, we believe that a connected world is a better world. We connect people and possibilities with our diverse portfolio of transportation, e-commerce, and business solutions. Today, our networks reach more than 220 countries and territories, linking more than 99 percent of the world’s GDP. FedEx is consistently recognized as one of the most admired brands in the world and one of the best places to work. Our people are the foundation of our success and the key to our future. At FedEx, we are as diverse as the world we serve. We leverage our diverse talents, experiences and ideas to be more responsive to customer challenges, spark creative solutions, and adapt to change.

**YOUR OPPORTUNITY**
The position of Executive Support Specialist-Regional President reports to the President (Asia Pacific, Middle East & Africa Division) to provide full administrative and executive business support to the President in a responsive, timely, accurate and effective manner. Assignment involves work of a confidential nature, exposure to sensitive information and contacts requiring considerable discretion, judgment, tactful and diplomacy.

**ACCOUNTABILITIES / RESPONSIBILITIES**
- Provide full spectrum of logístical, administrative and personal support to the President.
- Manage President’s calendars and schedules, ensuring accuracy and timely input. Provide agenda and meeting materials as needed.
- Manage the travel and logistics arrangements, and process claims/expenses for the President.
- Interact professionally with all levels of management, staff and external parties across the region and internationally. Work with the President’s direct reports and stakeholders locally and regionally on day-to-day operational issues, meetings and other matters, maintaining a high level of communication and ensure timely and accurate sharing of information.
- Coordinate CEO, board members & government official’s visits by collaborating with respective departments for necessary preparations to ensure smooth proceedings. This includes but is not limited to arrangements for meeting venues, logistics, meals etc.
- Support the President in following up on the status of projects / cross-functional tasks and assignments when required. Collaborate with other teams to ensure policies, procedures and timelines are met.
- Assist in the preparation of business reports, presentations, materials, collating of data and consolidating of reports from the region.
- Communicate on behalf of the President when delegated.
- Manage proper archival and management of documents.
- Any other job/task assigned by President.

**CRITICAL REQUIREMENTS**
- Ability to maintain in strict confidentiality all work and information assigned.
- Demonstrated professionalism at all times by demonstrating personal accountability, effective work habits, empathy and teamwork.
- Highly organized individual with the ability to exercise good judgement in diverse situations and balance multiple priorities.
- Communicate with clarity and maintain good relationships with other business units and entities.
- Proven experience in large organizations with complex structure. Comfortable with coordinating meetings/work tasks across multiple time zones.

**JOB REQUIREMENTS**
- Possess at least a Diploma in any discipline with up to 10 years working experience in corporate / executive office, preferably with administrative/executive experience in a fast-pace MNC setting.
- Proven track record in providing Executive Assistant support to C-Suite Level Executives with a high degree of discretion, confidentiality, professionalism, and attention to detail without missing the big picture.
- Demonstrated strong planning, organisational and time management skills and ability to proactively determine priorities and appropriate sequencing to accomplish daily expectations and handle multiple demands.
- Excellence business writing and proofreading skills.
- Requires a high level of interpersonal, social and customer service skills for daily interactions, both in person and digitally and work cooperatively as a team member.
- Ability to informally lead and influence others.
- Confident in exercising appropriate judgement while keeping stakeholders informed in a fast-paced work environment.
- Must be flexible and detail oriented to meet strict deadlines and be capable of multi-tasking.
- High proficiency in Microsoft Office 365, especially Excel and Power Point with the ability to produce graphs and charts.
- Must be technologically savvy to IT equipment (e.g. video conferencing system).
- Excellent verbal and written communication skills.
- Fluency in English required, other language skills are a plus.

**Work Location**
On-Site: Singapore. Office Location will