Coordinator/ Junior Manager, Registration and

5 days ago


Singapore ICS International Conference Services Full time

Are we looking for you? Or are you looking for us? We are looking for

**We are Recruiting - Coordinator/Junior Manager, Registration and Housing**

**Location**

ICS employees work in a predominantly remote work environment.

**The Company**

A highly respected player at an international level, International Conference Services Ltd. (ICS), is a Professional Conference Organizer in business for over 45 years that works with national and international associations, and organizations, to host conferences, events & tradeshows. Our work is very purposeful - we are truly “connecting people to facilitate change in the world.” With over 80 staff working remotely across North America, Europe, and Asia, we are truly an international team, and we leverage the strengths that our diversity brings.

**The Culture**

ICS operates in a true “team” environment - trust, support, and empowerment of each other are very important to our culture. We know that we work better as a team, and we regularly celebrate our collectively accomplishment. We pride ourselves on being innovative, solutions-oriented and are able to think outside the box, which keeps us all learning and growing as professionals together. We care deeply about creating exceptional experiences for our clients and pride ourselves in our many long-term relationships we have cultivated.

**Role Overview**
**Registration Responsibilities**
- Work closely with the Project Manager to confirm registration rates and cut-off dates.
- Design and set-up online registration sites in necessary software in consultation with the systems team
- Receive and process all delegate registrations (including exhibitors & sponsors, speakers, committee, etc.)
- Report the status of pre-registration monthly/bi-monthly to Project Manager and Committee.
- Prepare and send invoices upon request
- Update conference websites and registration sites to ensure current information is displayed.
- Train onsite registration team for both virtual and in person conferences
- Prepare onsite registration kits including: Print name badges, tickets, vouchers, participation records
- Prepare virtual live day delegate communication channels in conjunction with conference team.
- Create and send post conference evaluation and certificates of attendance
- Arrange for and set-up all onsite registration equipment and supplies
- Process refunds of registration fees
- Maintain continuous communication with delegates as well as hotel contacts
- Provide a conference registration summary report and recommendations for improvements at the end of each meeting
- Other duties as assigned

**Housing Responsibilities**
- Manage room blocks and work closely with hotel contacts
- Review the history of an event to ensure the correct room blocks are booked
- Setting up housing booking sites
- Provide rooming lists to hotels
- Reconcile master account upon completion of the event

**Education, Experience & Skills required**
- Experience in a conference and/or events management setting is preferred
- Relevant education or coursework in events management is an asset
- Strong technical skills including Excel skills and proficiency and a demonstrated ability to learn new software quickly
- Very strong communication skills
- Exceptional attention to detail, and focus on preciseness

You must also be familiar and have worked with the following tools:

- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Willingness to learn new software systems as required

**What’s next?**

**Job Types**: Full-time, Permanent

**Benefits**:

- Work from home

Schedule:

- Monday to Friday



  • Singapore beBeeEventRegistration Full time

    Job Title: Event Registration CoordinatorJob Description:We are seeking a skilled and organized individual to join our team as an Event Registration Coordinator. In this role, you will be responsible for managing online and onsite event registration platforms, including setup, testing, and troubleshooting. Your attention to detail and ability to manage data...


  • Singapore beBeeRegistration Full time

    Job Title: Car Registration CoordinatorWe are seeking a detail-oriented and proactive Car Registration Coordinator to oversee vehicle registration processes in Singapore. The ideal candidate will be responsible for ensuring the efficient and accurate registration of vehicles, coordinating with various stakeholders, and maintaining compliance with regulatory...


  • Singapore beBeeEvent Full time

    Job Summary:We are seeking a highly skilled Registration Executive to join our team. The successful candidate will be responsible for managing online and onsite event registration platforms, including setup, testing, and troubleshooting.Main Responsibilities:Process registrations, confirm payments, and maintain accurate attendee records.Coordinate with sales...


  • Singapore beBee Careers Full time

    Job Title: Registration CoordinatorAbout the Role:We are seeking a highly organised and detail-oriented individual to join our team as a Registration Specialist.Responsibilities:Manage event registration, customer service, and related tasks with high accuracy and efficiency.Ensure seamless execution of events by providing exceptional support to clients and...


  • Singapore beBeeRegistration Full time

    Job Title: Registration AdministratorA registration administrator is needed to manage the registration process for events. This includes setting up and testing online and onsite event registration platforms, processing registrations, confirming payments, and maintaining accurate attendee records.The ideal candidate will have a diploma or degree in business,...

  • Registration Clerk

    7 days ago


    Singapore ST Recruitment Centre Full time

    Commercial & Corporate Services - Assist with registration of commercial vessels and yachts. - To coordinate with Ship Owners, Ship Managers, Lawyers, Banks, and Financial institutions. **Salary**: $2,000.00 - $2,400.00 per month **Education**: - Local Polytechnic Diploma (preferred) Work Location: In person

  • Care Coordinator

    2 weeks ago


    Singapore Care Coordinator Full time

    **Responsibilities**: - Responsible to recruit and coordinate care for eligible patients. - You will perform basic health assessment, handling of enquiries, appointments management and data collection. - You will also be tasked to perform other ad-hoc duties when required. **Requirements**: - Degree or Diploma in any discipline - Keen to work in a fast...


  • Singapore TRUSTED SERVICES PTE. LTD. Full time

    Provide event registration consultancy, overall registration and stakeholders’ management including event registration planning, management and execution to ensure clients’ satisfaction and continued business. Lead and guide the team to ensure seamless delivery of assigned projects/events. **Key Accountabilities**: Event registration consultancy -...


  • Singapore beBeeFacilities Manager Full time

    Facilities Management Role">This position requires a skilled professional to oversee the upkeep of key infrastructure systems, including air conditioning, mechanical and electrical services, building management systems, security access control, cleaning, pest control, landscaping, and general building services.The ideal candidate will have expertise in...


  • Singapore beBeeoperations Full time

    Job OverviewWe are seeking a highly organized and detail-focused Operations Coordinator to join our team. As an Operations Coordinator, you will be responsible for managing the day-to-day operations of our vehicle registration process, maintaining our inventory database, and providing exceptional customer service.Responsibilities:Respond to customer...