
Legal Secretary
1 week ago
**About**:
Our client is a **leading international law firm**with a Singapore disputes practice focused on **international arbitration and complex cross-border commercial disputes**. Matters frequently involve **sustainability & energy**(power projects, emissions compliance, carbon markets) and **emerging technologies**(digital assets, AI-related trading systems), alongside broader commercial disputes. You’ll support partners and fee-earners across Singapore.
**Key Responsibilities**:
Disputes / Arbitration Support
- Prepare, format, and proofread **correspondence, pleadings, witness statements, exhibit lists, and hearing bundles**(print & e-bundles).
- **Diarise**procedural deadlines; maintain timetables across **SIAC/ICC**and other institutions; assist with **e-filing/portals**.
- Coordinate **hearing logistics**(venues or VC links, interpreters, transcription, couriers) and manage authorities/case files.
- Assist with **document production**for technical materials (specifications, schedules, emissions data).
Executive & Team Secretarial
- Complex **calendar management**across time zones; schedule internal/external meetings.
- Manage **travel**(flights/hotels/visas/itineraries) for hearings and business trips.
Billing & Timekeeping
- Open matters; support **time entry**; prepare **billing proformas**; assist with **e-billing**; liaise with finance on WIP/AR items.
Client & Stakeholder Liaison
- Day-to-day coordination with **clients, co-counsel, tribunals, experts, and vendors**; maintain strict **confidentiality**.
Office/Admin Systems
- Maintain accurate **digital/physical filing**via DMS (e.g., **iManage/NetDocuments**); ensure **version control**and precedent hygiene.
- Support **conflicts/KYC**requests and basic corporate searches (e.g., ACRA extracts) as directed.
**Requirements**:
- **3-5+ years**as a **legal secretary**in an international or leading local firm; **arbitration and/or litigation**exposure preferred.
- Advanced **MS Word**(styles, TOCs, cross-references, track-changes); strong PowerPoint/Excel; meticulous proofreading and grammar.
- Comfortable with **hearing bundles/e-bundling**, **deadline discipline**, and **multi-time-zone**coordination.
- Experience with **time/billing systems**(e.g., **Intapp/3E**) is an advantage.
- High standards of **confidentiality**, judgement, and client service.
- Curiosity and comfort navigating **energy/sustainability**and/or **tech/digital-assets/AI**terminology (training provided).
**Nice To Have**:
- Prior support for **SIAC/ICC/LCIA**arbitrations.
- Familiarity with **hearing logistics**(transcription, interpreters, exhibit/indices).
- Exposure to **energy projects**documentation or **carbon markets**workflows; comfort with data-rooms and technical documents.
**Why Join**:
- Front-row seat to **cutting-edge disputes**at the intersection of **energy/sustainability**and **emerging technologies**.
- Direct partner support with visible impact on case delivery.
- International platform with collaboration across APAC and professional growth.
**Application**:
**Review & Next Steps**
Thank you for your understanding.
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Posted by
StaffGo Pte Ltd (EA Licence No.: 23C2993)
Poh Yong Shun (EA Personnel Reg. No.: R25152352)
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