Administrative Executive

**About Us**:
Join Advanced Flavors & Fragrances (AFF), our commitment to technical excellence and breakthrough solutions has made us a trusted partner for leading brands worldwide. As we continue our growth trajectory, we seek an Administrative Executive (Accounts) to support our organizational excellence with a focus on accounting operations.

**Position Overview**:
We are seeking a meticulous and well-organized Administrative Executive to join our Singapore office. This role combines financial operations support with broader administrative responsibilities, requiring someone who can maintain precise attention to detail while managing multiple priorities effectively.

The position reports to the Finance Manager and offers opportunities for growth within our expanding organization.

**Primary Responsibilities**:
**Financial Operations**
- Managing accounts receivable processes and payment tracking
- Processing accounts payable and ensuring timely vendor payments
- Supporting month-end closing procedures
- Maintaining accurate financial records and documentation
- Processing expense claims and managing petty cash
- Assisting with bank reconciliations
- Preparing standard financial reports
- Supporting audit requirements

**Administrative Management**
- Coordinating meetings and managing executive calendars
- Organizing company events and customer visits
- Managing office supplies and vendor relationships
- Maintaining efficient filing systems and records
- Arranging business travel and accommodation
- Supporting document preparation and presentation materials
- Handling general correspondence and communications
- Assisting with various departmental administrative needs

**Required Qualifications**:
**Education and Experience**
- Diploma/Degree in any relevant area
- Minimum 3 years of experience in a similar role
- Demonstrated proficiency in accounting processes and office administration
- Experience with ERP systems and accounting software
- Strong understanding of accounting requirements and compliance
- Proven track record in maintaining accurate financial records

**Technical Competencies**
- Advanced proficiency in Microsoft Office Suite, particularly Excel
- Experience with accounting software and financial reporting systems
- Strong documentation and record-keeping abilities
- Familiarity with office management systems and procedures

**Professional Capabilities**
- Exceptional attention to detail and accuracy
- Strong organizational and time management skills
- Ability to maintain confidentiality with sensitive information
- Professional written and verbal communication abilities
- Excellent interpersonal skills and team collaboration
- Problem-solving mindset and proactive approach
- Ability to prioritize and manage multiple deadlines
- Fluency in English; other languages are a bonus

**Our Offerings**:
**Compensation and Benefits**
- Competitive base salary with annual performance bonus
- Medical Insurance
- Annual leave and medical leave entitlements

**Professional Environment**
- Modern office facilities
- Collaborative team culture
- Ongoing training and development opportunities
- Clear career progression pathways

**Growth Opportunities**

As a growing organization, we offer:

- Exposure to various aspects of the flavor industry
- Opportunities for skill development and career advancement
- Mentorship from experienced professionals
- Regular performance reviews and feedback
- Support for professional certification and training

**Company Culture**:
At AFF, we maintain a professional yet collaborative environment where innovation and excellence are paramount. Our team members enjoy:

- Open communication culture
- Work-life balance initiatives
- Recognition for outstanding performance
- Inclusive and diverse workplace
- A tight-knit team where your impact is felt

**Application Process**:

- Detailed resume highlighting relevant experience
- Cover letter explaining your interest and suitability
- References from previous employers
- Copies of relevant certifications