Deputy Chief of Staff

2 weeks ago

Singapore Timeo-Performance Full time

Our client, a market leader within the Shipping industry has retained us to recruit their Deputy Chief of Staff, APAC. Reporting to the Chief of Staff, you will play an important role in ensuring that the strategic vision and corporate goals set by the management are successfully implemented and achieved.

The Deputy Chief of Staff acts as the guardian of the performance’s toolkit and is therefore responsible for designing, collecting, analyzing, and reporting key performance metrics and presentations to the Senior Leadership Team

The Deputy Chief of Staff, by working closely with the Chief of Staff, will support all activities that will allow the management to successfully identify business needs, develop tactical action plans, measure and track results in line with the corporate strategy.

**Responsibilities**

Performance & Reporting
- Develops corporate presentations and studies with all CCA departments (Economist, Sales, Trade, Finance, Operations, Strategic Sourcing, Finance, HR, Legal,).
- Provide strategics analysis and presentation to the senior management
- Prepares and distributes reports related to strategic functions and strategic project activities
- Builds, collects, analyzes, and reports key management KPIs from all departments on a weekly, monthly, and quarterly basis using sources from: Qlik Sense, NOVA, LARA, Excel reports, PowerPoint presentations, etc.
- Develops impactful reports, maintains reporting procedures and implement a governance around Management KPIs working closely with the agency BI and Data Analytics’ team.
- Reviews and adjusts key performance KPIs upon market and business condition changes

Programs Support & Project Management
- Supports the Chief of Staff to ensure that all key projects in the organization are correctly collected, tracked, and achieved by the various agency’s key stakeholders.
- Supports management meetings coordination by developing outstanding management presentations, managing notes and reports portfolio, and successfully organizing calendars and key dates.
- Runs special projects upon request working closely with senior leaders, but not limited to, performance management, organization development & HR, Communication & PR, risks & process control, data analytics, market studies and any other strategic related projects.

Leadership

Demonstrates daily effective & engaged leadership with regards to:

- Performance and Business Intelligence
- Problem Solving & creative thinking
- People, Process & Projects

**Requirements**:

- Master Degree / MBA required.
- 3 years in a strategic consulting firm is required, 1st work experience in the shipping & logistics industry would be a plus.
- PMP or Six Sigma certified
- Change and project management experience
- Excellent proficiency in Microsoft Office 365 mainly in PowerPoint and Excel
- Strong outstanding presentation skills (advanced PowerPoint skills needed).
- Strong analytical and synthesis skills, including ability to absorb and process large amounts of data into actionable information.
- Understanding strategic program and project management principles and practices.
- Comfortable with numbers and data analytics principles & tools including data management, statistics models, data visualization, forecasting.
- Advanced Excel proficiency skills including use of formulas and functions to perform calculations on data.
- Understand basic organizational and market research concepts
- Outstanding communication skills both written and verbal

Registration No: R1103259 / EA License No: 21C0685

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