Event Assistant

6 days ago

Singapore PICH EVENT MANAGEMENT PTE. LTD. Full time

We have an exciting opportunity, be part of the largest cycling event in Singapore
- If you are looking for a fresh challenge - work alongside with us to deliver the event
- Various contract period: February to May 2025

**Position**:

- Event Assistant - Route & Transport
- Event Assistant - Venue & Logistics Operations
- Event Assistant - Commercial Operations

**Roles & Responsibilities**:
**Route & Transport**
- Manage all aspects of route management, including stakeholder management, traffic management, transport and logistics movement
- Manage event execution and related administrative, including event logistics procurements and crew/volunteers deployment
- Coordinate with internal departments and external stakeholders/vendors to ensure smooth set-up of Event and meet event requirements
- Handle all stakeholder enquiries, feedback and possibly execute service recovery related to route management
- Perform ad hoc duties when assigned

**Venue & Logistics Operations**
- Provide day-to-day support to project lead on event operations, including, supplier/vendor management and venue coordination; to ensure event, internal and client expectations are met
- Sourcing and achieving cost-effective solutions for event requirements and logistics from suppliers.
- Prepare purchase requisition documents and invoices accurately for processing
- On-site/tear down setup coordination and supervision of suppliers
- Coordinate with internal departments and external stakeholders to meet project requirements.
- Proper and accurate administration/paperwork to ensure an effective and efficient project delivery
- Work with venue owner such as Sportshub ensuring all paperwork are submitted timely
- Prepare and ensure layout/event day runsheet accurately and promptly
- Perform ad hoc duties when assigned

**Commercial Operations**
- Assist with the execution of all event branding/programme plans timely
- Monitor/manage all branding inventories, ensure list is accurate and in good condition
- On-site/tear down setup coordination and supervision of suppliers
- Coordinate with internal departments and external stakeholders to meet project requirements
- Proper and accurate administration/paperwork to ensure an effective and efficient project delivery
- Coordinate with the respective vendors to set up VIP Hospitality area
- To assist in the planning of all aspects related to the VIPs leading up to the event (e.g.: VIP flag off parties, VIP movement, welfare)
- Assist in drafting emcee scripts for the emcees on event day
- Prepare purchase requisition documents and invoices accurately for processing
- Perform ad hoc duties when assigned

**Requirements**:

- Proficient in Microsoft Word, Excel, PowerPoint
- Dedicated, self-oriented and results driven
- Possess good communication skills
- Ability to work independently
- Willingness to work out of office hours whenever necessary

Location: Mega at Woodlands

Working hours: 9am - 6pm (Monday - Friday, may be required to work beyond normal hours)

Please attach a copy of your resume for our necessary review

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