HR Accounts Executive

2 days ago

Singapore TMB PTE. LTD. Full time

**Job Title**:Human Resource (HR) cum Account Executive

**Industry**:Interior Design

**Job Overview**:The HR cum Account Executive will handle both human resource operations and accounting duties in a creative, fast-paced interior design firm. This dual role requires the ability to manage HR functions while overseeing financial tasks such as payroll, invoicing, and budgeting, ensuring smooth operational and financial performance within the firm.

**Key Responsibilities**:
**HR Responsibilities**:

- Adapt to various HR functions within the firm, ensuring the development of a positive and collaborative work culture.
- Maintain and update staff records in the HR database, ensuring confidentiality and accuracy.
- Manage the recruitment process for both design and administrative positions, from advertising job openings to onboarding new hires.
- Handle employee compensation and benefits, employee engagement, performance management, and safety compliance.
- Conduct orientation sessions for new employees, familiarizing them with the firm's culture, policies, and procedures.
- Organize and coordinate staff training, including professional development for design software and compliance training.
- Oversee employee leave management, medical claims, and performance appraisals.
- Ensure compliance with labor laws and internal policies, including maintaining ISO, BizSafe, and OHSAS certifications.
- Support employee relations, ensuring issues are addressed and resolved promptly.

**Accounting Responsibilities**:

- Manage daily accounting tasks such as accounts payable, accounts receivable, and general ledger entries.
- Prepare monthly payroll, ensuring accurate payments and proper deduction of statutory contributions (e.g., CPF, SDF).
- Handle staff expense claims and reimbursements in a timely manner.
- Prepare and issue invoices to clients, monitor outstanding payments, and follow up on collections.
- Assist in the preparation of financial reports and budget forecasts to support management decisions.
- Monitor project budgets and costs, ensuring expenses align with project scope and timelines.
- Maintain accurate records of financial transactions, supporting internal audits and compliance requirements.
- Coordinate with external vendors and suppliers for project-related financial matters, including procurement and payment.

**Requirements**:

- GCE “O” Level / Certificate or Diploma in Human Resource Management (HRM), Accounting, or a related field.
- At least 3 years of relevant working experience in both HR and accounting roles, preferably within a design or creative industry.
- Solid understanding of accounting principles, payroll management, and HR functions.
- Good knowledge of the Employment Act, MOM regulations, and statutory requirements related to HR and payroll.
- Strong communication and interpersonal skills to liaise with both internal teams and external clients/vendors.
- Excellent organizational skills, with the ability to multitask and meet deadlines in a fast-paced environment.
- Ability to maintain confidentiality and handle sensitive information with discretion.

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